Remote Home-Based Administrative Professional

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrative Full time ₱40,000 - ₱45,000

About Our Administrative Support Role

We are looking for a highly organized and detail-oriented professional to work with our client in a dynamic environment. The ideal candidate will handle various administrative tasks, multitask efficiently, communicate clearly, and deliver high-quality work on time.

Key Responsibilities:

  • Oversee clerical tasks such as processing, sorting, and routing incoming and outgoing mail.
  • Provide outstanding customer service and demonstrate strong interpersonal skills.
  • Sort and distribute vendor invoices to the billing and accounts payable departments as necessary.
  • Order and manage inventory; receive and forward documentation and appropriate information to the inventory/sales support team for receipt completion.
  • Track orders from production schedule to delivery date of product(s), through the use of a workflow management system.
  • Manage backorder processes, including identification of backorders and replacement with a comparable product.
  • Reduce accounts receivable aging by implementing effective strategies.
  • Assist clients with administrative duties.
  • Create and update records, ensuring accuracy and validity of information.
  • Create, maintain, and enter information into databases.
  • Perform ad hoc duties as assigned.

Requirements:

  • Education: College degree in Marketing, Business Administration, or a related field is preferred.
  • Experience: 3–5 years in Customer Service, Data Entry, Administrative Assistance, or similar roles.
  • Language Proficiency: Excellent spoken and written English communication skills are essential.
  • Schedule: Must be able to work U.S. EST hours (graveyard shift in PH time).
  • Technical Skills:
    • Strong understanding of office management systems and procedures.
    • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Google Suite (Sheets, Gmail, etc.).
    • Familiarity with tools such as Wild Apricot, JotForm, Canva, SharePoint, Slack, and social media platforms.
    • Ability to quickly learn company-specific systems.

What We Offer:

  • Job Type: Full-time.
  • Work Shift: 8:00 AM – 5:00 PM EST (USA).
  • Workdays: Monday through Friday (USA).

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