Chief Administrative Professional

24 hours ago

Lipa City, Calabarzon, Philippines beBeeAdministrative Full time ₱60,000

We are seeking a highly skilled administrative professional to provide proactive and seamless support to senior leadership across multiple functional areas.

This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.

The ideal candidate will have proficiency in Asana, experience using Google Calendar, Gmail, and Slack, as well as experience working on a Mac operating system.

Key Responsibilities
  1. Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
  2. Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
  3. Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
  4. Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
Qualifications
  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
  • Experience working on a Mac operating system is required.
  • Minimum of 3 years of experience as an Executive Assistant to C-levels or a similar role supporting multiple leaders in different time zones.
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift

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