AI Startup Executive Assistant

1 day ago

Cabuyao, Calabarzon, Philippines beBeeExecutive Full time ₱1,800,000 - ₱2,000,000

We are seeking a skilled Executive Assistant to support our COO in a fast-scaling AI company. The ideal candidate will be responsible for managing calendars, streamlining operations, driving follow-ups, and executing high-leverage tasks that protect executive time and reduce friction across teams.

About the Role

This is a startup environment—ideal for someone who is fast, thoughtful, emotionally intelligent, and knows how to execute with polish and precision. As an Executive Assistant, you will be central to managing calendars, scheduling meetings, ensuring follow-ups are sent, and confirming logistics.

You will also be responsible for tracking ongoing projects, highlighting blockers, and following through on deadlines. Additionally, you will maintain operational dashboards using tools like Notion and Airtable.

Key Responsibilities
  • Calendar & Communications: Own and manage the COO's calendar, prioritizing for leverage and clarity, schedule meetings, ensure follow-ups are sent, and confirm logistics
  • Project & Task Management: Track ongoing projects, highlight blockers, and follow through on deadlines, maintain operational dashboards using tools like Notion and Airtable
  • Meeting & Documentation Support: Join key meetings, take high-quality notes, summarize action items, prepare agendas, presentation decks, and any pre-read materials
  • Administrative & Personal Task Execution: Coordinate travel (flights, hotels, itineraries) across time zones, handle light personal admin (gift sourcing, bill pay, scheduling), liaise with vendors and support team operations as needed
Requirements
  • 3+ years of experience supporting a senior executive in a high-growth tech/startup environment
  • Fluent, polished written English and strong email communication
  • Detail-oriented and design-literate—deliverables should be clean and beautiful
  • High EQ—you know when to step in, when to step back, and how to support quietly but powerfully
  • Tech-savvy and familiar with Slack, Google Workspace, Zoom, Notion, and project tracking tools
Benefits
  • Flexible Remote Work– Autonomy and structure in a remote-first environment
  • Growth-Focused Culture– High expectations with high support and opportunity
  • Competitive Pay– Aligned with experience, performance, and contribution
  • Long-Term Potential– Be part of a team where your growth is a priority
Tools You'll Use
  • Communication: Slack, Gmail, Zoom
  • Scheduling: Google Calendar
  • Documentation: Google Docs, Notion
  • Project Management: Notion, Airtable
  • Other: OpenPhone, Dropbox, Loom

  • Virtual Assistant

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeAdministrative Full time $12,000 - $16,800

    Job Title: Virtual AssistantAre you a highly organized and tech-savvy individual looking for a challenging role in a fast-paced startup environment? We are seeking a skilled Virtual Assistant to join our team and support our operations.Key Responsibilities:Manage schedules, calendars, and daily task lists for the teamAssist with client onboarding support...

  • Executive Operations Specialist

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeExecutive Full time $50,000 - $80,000

    Seeking a results-driven Executive Operations Specialist to provide strategic support to a high-profile CEO. This individual will be responsible for managing complex priorities, coordinating logistics, and maintaining confidentiality.Key ResponsibilitiesDevelop and implement effective systems for prioritizing tasks, managing deadlines, and ensuring seamless...

  • AI Architect

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeArtificial Full time $80,000 - $120,000

    About the RoleWe are seeking a highly skilled Artificial Intelligence Engineer to join our team. As an AI Engineering Lead, you will be responsible for architecting our AI-first future and owning the entire AI strategy across our ClinicOS platform.You will work directly with the Head of Engineering and the CEO to build AI systems that deliver world-class...

  • AI Native Experience Specialist

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeMarketing Full time $40,000 - $200,000

    AI-Native Marketing Experience DesignerWe're on a mission to build the most impactful AI for knowledge enhancement everywhere. As part of our core team, you'll play a pivotal role in crafting marketing collateral for our product and technology.This is an early-stage startup where innovation thrives, and every hour counts. You'll work on fundamental marketing...

  • Remote Virtual Operations Coordinator

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeAdministrative Full time ₱15,000 - ₱20,000

    About the RoleWe are seeking a highly organized and detail-oriented Virtual Operations Coordinator to support our Executive and Sales teams.In this role, you will drive efficiency across day-to-day operations and help team members achieve their goals. The ideal candidate is a self-starter with excellent communication skills and a strong sense of...

  • AI-Powered Full-Stack Developer

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeCompliance Full time $4,000 - $5,000

    We are seeking a seasoned Full-Stack Engineer to deliver key features that support advertiser compliance at scale. Key responsibilities include building and deploying full-scale applications leveraging cutting-edge AI tools to maximize efficiency and code quality.The RoleThis hands-on IC role involves shipping reliable, production-grade code in Python...

  • Executive Financial Assistant

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeAccountant Full time $60,000 - $90,000

    Financial Leadership RoleWe are seeking a highly skilled CFO Assistant with expertise in accounting, finance, and executive support.This role involves managing financial reports, bookkeeping, reconciliation, and administrative tasks. The ideal candidate must possess strong proficiency in Excel for financial analysis, be experienced with NetSuite, and be...

  • AI Product Strategist

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeArtificialIntelligence Full time $200,000

    Role SummaryThis senior product management position involves driving the development of a cutting-edge AI ecosystem, enhancing product capabilities, and expanding domain expertise. The role is full-time remote.Main ResponsibilitiesCreate innovative AI solutions by architecting BrainLifts.Develop and implement weekly product enhancements to drive measurable...

  • Remote Executive Assistant

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeExecutive Full time ₱53,200 - ₱80,450

    Remote Executive Assistant Job DescriptionWe are seeking an organized and detail-oriented individual to serve as our Remote Executive Assistant. As a key member of our team, you will be responsible for providing administrative support to our senior leadership team.Duties and Responsibilities:Create and send statements or invoices, track payments, and record...

  • Visionary AI Content Innovator

    1 day ago

    Cabuyao, Calabarzon, Philippines beBeeContent Full time $80,000 - $120,000

    AI-Driven Creative Content DesignerAs an innovative AI-Driven Creative Content Designer, you will play a crucial role in crafting engaging visual and written content using the latest AI tools.The ideal candidate will have a keen eye for design and a knack for storytelling, with excellent written and verbal communication skills. You will be responsible for...