Senior Financial Operations Manager

7 days ago

Rizal, Philippines beBeeFinancial Full time ₱600,000 - ₱800,000
Job Overview

The Financial Operations Specialist will manage all aspects of financial management, including accounts payable, accounts receivable, and invoicing. This role requires ensuring accurate financial reporting, maintaining seamless financial workflows, and collaborating with various teams across different time zones.

Main Responsibilities
  • Accounts Receivable:
    • Issue and manage timely, accurate invoices based on shipment documentation and logistics agreements.
    • Maintain aging reports and follow up on overdue payments with a thoughtful, investigative approach.
    • Reconcile short payments and discrepancies before reaching out to clients, ensuring smooth client communication.
    • Balance customer accounts and support the month-end AR closing and reporting.
  • Accounts Payable:
    • Process and code vendor invoices correctly (e.g., fuel, GL entries), ensuring approvals and accurate postings.
    • Reconcile vendor statements and resolve discrepancies efficiently.
    • Ensure timely vendor payments, maintain audit-ready documentation, and assist with month-end closing processes.
  • Invoicing:
    • Prepare and manage invoicing across trucking and warehousing divisions.
    • Address and offer resolution for invoicing discrepancies or issues raised by clients or internal teams.
    • Ensure invoicing aligns with logistics-specific systems and operations.
  • Financial Management & Process Improvement:
    • Assist in AR/AP reconciliations during monthly close.
    • Generate reports (aging summaries, cash flow insights) to support leadership decisions.
    • Suggest improvements to workflows for better efficiency and accuracy across financial processes.
  • Collaboration & Communication:
    • Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
    • Communicate effectively across U.S. and PH time zones (via Slack, email, or calls).
    • Maintain clear documentation and support continuous improvement initiatives.

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