Comprehensive Administrative Professional
1 day ago
We seek a skilled administrative professional to provide comprehensive support to our leadership team.
The ideal candidate has experience supporting senior leaders in Australia, New Zealand, or US-based teams, with strong organizational, communication, and problem-solving skills.
Key Responsibilities- Manage calendars, meetings across time zones, calls, and travel arrangements.
- Prepare and format reports, presentations, and other business documents.
- Support process improvements, policies, and handbook development.
- Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
- Maintain records, databases, and office systems for efficiency.
- Assist in preparing KPI scorecards, leadership conferences, and other reports.
- Support onboarding and offboarding of employees.
- Assist with payroll documentation, reimbursements, and HR reporting.
- Help coordinate training, performance reviews, and recruitment processes.
- Support employee engagement activities (recognitions, gifts, events).
- Act as the key point of contact for the ANZ team with regional/global offices.
- Coordinate with internal and external stakeholders to ensure smooth workflows.
- Provide support for regional projects, events, and initiatives.
- 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role.
- Strong calendar, travel, and meeting management experience across time zones.
- Proficiency in Microsoft Office Suite and collaboration tools.
- Excellent written and verbal communication skills.
- Highly organized, detail-oriented, and able to manage multiple priorities.
- Discreet and professional in handling confidential information.
- Proactive, resourceful, and solutions-focused.
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