Administrative Professional

1 day ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱3,500,000 - ₱4,500,000
Job Opportunity

We seek a proactive and highly organized administrative professional to provide comprehensive support to senior leaders in the ANZ region.

The ideal candidate has experience supporting senior leaders with strong organizational, communication, and problem-solving skills. You will manage day-to-day operations, coordinate across teams, and support business processes.

Key Responsibilities
  • Executive Support: Manage calendars, meetings across time zones, calls, and travel arrangements.
  • Prepare reports, presentations, and documents for business use.
  • Support process improvements, policy development, and handbook updates.
  • Handle correspondence, organize meetings, including agendas, minutes, and follow-ups.
  • Maintain records, databases, and office systems for efficiency.
  • Assist in preparing scorecards, leadership conferences, and other reports.
HR & People Support
  • Support employee onboarding and offboarding processes.
  • Assist with payroll documentation, reimbursements, and HR reporting.
  • Help coordinate training, performance reviews, and recruitment activities.
  • Support employee engagement initiatives (recognitions, gifts, events).
Team & Stakeholder Coordination
  • Act as the key point of contact for the ANZ team with regional/global offices.
  • Coordinate with internal and external stakeholders to ensure smooth workflows.
  • Provide support for regional projects, events, and initiatives.
Requirements
  • Minimum 3 years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
  • Strong calendar, travel, and meeting management experience across time zones.
  • Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
  • Excellent written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities.
  • Discreet and professional in handling confidential information.
  • Proactive, resourceful, and solutions-focused.
About This Role

This is an excellent opportunity to join our organization as an administrative professional. If you have the required skills and qualifications, we encourage you to apply.

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