Virtual Support Specialist
6 days ago
The virtual support specialist plays a vital role in providing administrative and operational support to various business units. This multifaceted role involves managing clerical tasks, coordinating calendars and schedules across different time zones, and assisting with financial, recruiting, or sales processes.
Key Responsibilities:- Administrative Support:
- Organize and maintain written and digital records, including data entry and document management.
- Coordinate and manage calendars, schedules, and appointments.
- Draft, proofread, and manage correspondence, reports, and presentations.
- Conduct research, collect data, and provide information to support decision-making.
- Prepare and maintain meeting agendas, minutes, and follow-ups.
- Assist in the coordination of meetings, conferences, and business development initiatives.
- Perform ad-hoc administrative duties as needed.
- Sales or Recruiting & Client Support:
- Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, and assisting with client communications.
- Implement new sales programs, procedures, and systems.
- Coordinate communication between internal teams and external stakeholders.
- Recruiting:
- Provide administrative support to the recruiting team, including managing the ATS, sourcing candidates, and coordinating interviews.
- Coordinate communication between candidates and the designated recruiter.
- Financial Support:
- Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
- Post financial transactions to accounting software and conduct monthly reconciliations for bank and credit card accounts.
- Assist with budgeting and preparation of confidential financial documents.
- Technical Support:
- Utilize tools like Excel to organize data and create charts.
- Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace.
- Support project management efforts by tracking progress and communicating updates.
- Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace.
- Utilize tools like Excel to organize data and create charts.
- Post financial transactions to accounting software and conduct monthly reconciliations for bank and credit card accounts.
- Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
- Provide administrative support to the recruiting team, including managing the ATS, sourcing candidates, and coordinating interviews.
- Implement new sales programs, procedures, and systems.
- Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, and assisting with client communications.
- Assist in the coordination of meetings, conferences, and business development initiatives.
- Prepare and maintain meeting agendas, minutes, and follow-ups.
- Conduct research, collect data, and provide information to support decision-making.
- Draft, proofread, and manage correspondence, reports, and presentations.
- Coordinate and manage calendars, schedules, and appointments.
- Organize and maintain written and digital records, including data entry and document management.
Desired Skills and Qualifications:
- Experience: 1-3 years of experience in an administrative, virtual assistant, recruiting, or bookkeeping role.
- Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
- Communication: Excellent command of English, both written and verbal.
- Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
- Problem-Solving: Independent problem solver with innovative solutions.
- Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
- Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.
- Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
- Problem-Solving: Independent problem solver with innovative solutions.
- Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
- Communication: Excellent command of English, both written and verbal.
- Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
Join Our Team:
By joining our team, you will have the opportunity to contribute to our mission of finding the best talent to drive our organization forward.
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