Chief Administrative Partner

1 week ago

Barcelona, Philippines beBeeExecutive Full time ₱75,000 - ₱80,000
Senior Executive Assistant Job

We are seeking a highly skilled and experienced Senior Executive Assistant to join our team. As a Senior Executive Assistant, you will provide administrative support to our executive team, handling various tasks with precision and confidentiality.

This is a remote job that offers the opportunity to work from home and enjoy a flexible schedule. The ideal candidate will have excellent communication skills, both written and verbal, and be able to work independently with minimal supervision.

  • The successful candidate will have a minimum of 5 years of experience as an Executive Assistant to C-level executives.
  • They will possess exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent phone, email, and instant messaging communication skills are essential for this role.
  • A university bachelor's degree from a reputable institution is required.

The Senior Executive Assistant will be responsible for managing the executive's calendar, coordinating meetings, and ensuring all appointments run smoothly and on time. They will also handle confidential correspondence and serve as the primary point of contact for both internal and external communications.

Duties and Responsibilities:
  1. Executive Support: Manage the executive's calendar, coordinate meetings, and ensure all appointments run smoothly and on time. Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
  2. Strategic Assistance: Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports. Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.
  3. Administrative Excellence: Organize and maintain files, documents, and other essential records. Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
  4. Project and Task Management: Monitor ongoing projects, ensure timely communication between teams, and track deliverables. Coordinate team calendars and prevent scheduling conflicts.
  5. Travel and Event Coordination: Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
  6. Communication and Inbox Management: Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
  7. Data and Presentation Preparation: Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
  8. Marketing and Social Media Management: Oversee account profiles, manage reviews, and upload relevant media content as needed.
  9. Ad Hoc Tasks: Perform miscellaneous tasks to support the executive's needs and priorities.

Benefits:

  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary: Up to PHP 80,000

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