Virtual Operations Specialist

1 day ago


Cabuyao, Calabarzon, Philippines beBeeVirtual Full time ₱7,200 - ₱7,800

Job Title: Virtual Operations Specialist

This is a dynamic role that involves coordinating our business operations and client-facing activities, ensuring seamless execution of workflows, human-AI team coordination, and system maintenance.

Key Responsibilities:
  • Executive Support & Operations: Providing high-level administrative support to senior executives/founders in fast-paced environments.
  • Client & Project Coordination: Managing calendars, travel logistics, invoicing, client onboarding, workshop prep, stakeholder coordination, and data room management.
  • Business Development & Marketing: Coordinating trade missions/events, managing SOPs/playbooks, handling client communications, reviewing, formatting, and enhancing deliverables (reports, presentations, etc.).
  • Ai & Tech Proficiency: Experienced in using AI tools for drafting, research, workflow optimization, building prompt libraries, and maintaining knowledge databases.
  • Organisational Skills: Strong organisational and time-management skills with attention to detail, quality control mindset, and excellent communication skills.
Requirements:
  • 3+ years as a remote Executive Assistant, Project Coordinator, or similar role supporting senior executives/founders in fast-paced environments.
  • Strong proficiency in Google Workspace, Notion, Miro, Superhuman, Zoom, Calendly, Zapier, Dex CRM, Xero, Canva.
  • Proactive, autonomous, adaptable to new tools/AI systems, fluent English speaker with discretion and integrity.


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