Senior Operations Specialist

14 hours ago

Province of Palawan, Mimaropa, Philippines beBeeCoordinating Full time $60,000 - $80,000
Project Coordinator

This position is designed for a detail-oriented and organized individual to make a significant impact.

You will be instrumental in supporting commercial office furniture projects, representing top-tier US distributors and their brands. Your role will involve expertly managing quotations, procurement coordination, material takeoffs, vendor communication, and logistical project support—working closely with designers, account executives, clients, and vendor reps to ensure accuracy, efficiency, and timely delivery across all project phases.

Key Responsibilities:
  • Quotation & Procurement (Commercial Furniture Focus):
    • Secure, compare, and manage quotes from top U.S. office furniture brands and their dealers for systems, seating, case goods, and FF&E.
    • Ensure accurate pricing documentation; assist in preparing cost summaries and client proposals.
    • Develop strong relationships with vendor reps to ensure timely product and pricing information.
  • Project Documentation & Admin:
    • Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders.
    • Create and manage project timelines, meeting minutes, and key communications to keep stakeholders aligned.
    • Ensure smooth information flow across teams, clients, and vendors.
  • Material Takeoffs & Procurement Support:
    • Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
    • Verify specifications and quantities to minimize waste and errors.
  • Vendor, Client & Internal Coordination:
    • Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive items.
    • Coordinate across clients, account managers, and teams to align expectations, resolve issues, and keep projects on track.
  • Logistics & Project Execution:
    • Support scheduling and coordination of installations, deliveries, and site visits.
    • Identify potential delays early and communicate with stakeholders to ensure smooth execution.
  • Requirements:
    • Bachelor's degree in Interior Design, Architecture, or related field.
    • At least 5+ years of experience in project support, administrative, or coordination roles.
    • Strong familiarity with notable US commercial office furniture manufacturers.
    • Proficiency in Microsoft Office Suite and advanced Excel skills.
    • Exceptional organizational and mathematical skills.
    • Excellent verbal and written communication skills.
    • Proactive problem-solving aptitude and ability to anticipate needs.

  • Operations Support Specialist

    13 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeExecutive Full time $60,000 - $100,000

    Job Title: Operations Support SpecialistThe Operations Support Specialist will play a key role in supporting the day-to-day operations of the organization.Provide administrative support to senior executives, including managing calendars, scheduling meetings, and preparing documents.Assist in coordinating operational projects and initiatives.Maintain...

  • Financial Operations Specialist

    14 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeAccounting Full time $110,000 - $130,000

    Financial Operations SpecialistWe are seeking a highly skilled Financial Operations Specialist to oversee our accounting operations, ensuring accurate and timely financial reporting.Job DescriptionThe Financial Operations Specialist will be responsible for managing complex financial operations across multiple systems, including Traverse (accounting), Impress...

  • Financial Operations Specialist

    13 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeFinance Full time ₱50,000 - ₱80,000

    Financial Operations Specialist">Assist in organizing and managing workflows and datasets across multiple departments (finance, sales, IT, HR), ensuring information and documentation are properly structured.Work closely with team members to make sure procedures are followed and required data is collected on time.Classify and maintain documentation to ensure...

  • Senior Business Operations Specialist

    11 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeoperations Full time $80,000 - $120,000

    Job SummaryOperations ManagerThis role involves overseeing the daily operations of a company specializing in structured cabling and low-voltage labor services for data center builds and telecom infrastructure projects. The ideal candidate will have real-world experience in the telecom, structured cabling, or data center industry.Key Responsibilities:Manage...

  • Operations Process Specialist

    17 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeDelivery Full time ₱600,000 - ₱1,000,000

    Job TitleA Delivery Operations Specialist role supporting the Customer Success department.About the JobThis is an opportunity to work in a fully remote setup and contribute to the design, implementation, and continuous improvement of operational tools, processes, and reports that enable consistent and scalable delivery operations within the Customer Success...

  • Senior Financial Operations Specialist

    14 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeSpecialist Full time A$16,000 - A$24,000

    Job DescriptionWe are seeking an experienced Financial Operations Specialist to join our team. This role will involve managing day-to-day financial operations, including accounts payable, accounts receivable, payroll, reconciliations, and reporting.The ideal candidate will have a strong background in Australian accounting practices, particularly in payroll...

  • Financial Operations Specialist

    12 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeBookkeeper Full time $9,600 - $14,400

    Financial Operations Specialist Job DescriptionThe financial operations specialist plays a pivotal role in maintaining the accuracy and timeliness of financial records.This position is responsible for ensuring compliance with accounting principles and providing support to leadership in strategy and growth.

  • Senior Operations Manager

    14 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeLeadership Full time ₱1,800,000 - ₱2,500,000

    We're seeking an experienced leader to oversee a team of specialists. The successful candidate will report directly and be responsible for daily operations and performance.This role plays a crucial part in supporting global sales efforts as a shared service. The individual will work closely with partners and internal stakeholders to ensure seamless execution...

  • HR Operations Specialist

    17 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeOperations Full time $60,000 - $110,000

    Job SummaryWe are seeking a highly skilled HR Operations Specialist to join our team. This role will be responsible for providing exceptional support to employees and managers with various HR-related inquiries and transactions.Key ResponsibilitiesRespond to employee inquiries via phone, chat, or email with excellent communication skills.Support managers and...

  • Digital Marketing Operations Specialist

    16 hours ago

    Province of Palawan, Mimaropa, Philippines beBeeDigitalMarketing Full time $85,000 - $115,000

    Job Title: Digital Marketing Operations Specialist">We are seeking a highly skilled Digital Marketing Operations Specialist to oversee the execution of ecommerce operations and marketing strategies, with a strong focus on the US market. This role is instrumental in enhancing brand identity, optimizing digital presence, and driving significant growth in sales...