Operations Support Specialist

9 hours ago

Province of Palawan, Mimaropa, Philippines beBeeExecutive Full time $60,000 - $100,000
Job Title: Operations Support Specialist

The Operations Support Specialist will play a key role in supporting the day-to-day operations of the organization.

  • Provide administrative support to senior executives, including managing calendars, scheduling meetings, and preparing documents.
  • Assist in coordinating operational projects and initiatives.
  • Maintain organized filing systems and efficient workflow processes.
  • Communicate effectively with internal and external stakeholders to facilitate collaboration.
  • Conduct research and prepare reports to inform decision-making by senior management.
  • Handle travel arrangements and itineraries for executives as needed.
  • Support the onboarding process for new employees, including scheduling orientation sessions.

This role requires a high level of professionalism, discretion, and attention to detail. The ideal candidate will possess excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office Suite and remote collaboration tools.

Key Responsibilities:
  • Administrative Support: Manage calendars, schedule meetings, and prepare documents for senior executives.
  • Operational Project Coordination: Assist in planning, executing, and monitoring operational projects and initiatives.
  • Workflow Management: Maintain organized filing systems and efficient workflow processes to ensure seamless operations.
  • Communication: Effectively communicate with internal and external stakeholders to facilitate collaboration and ensure successful project outcomes.
  • Research and Reporting: Conduct research and prepare reports to inform decision-making by senior management.
  • Travel Arrangements: Handle travel arrangements and itineraries for executives as needed.
  • Onboarding Support: Support the onboarding process for new employees, including scheduling orientation sessions.

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