Executive Administrator

3 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱1,400,000 - ₱1,600,000

Job Title:

Highly skilled Office Coordinator seeking a challenging role in a dynamic organization

Job Description:

You are a highly-organized and detail-oriented professional with exceptional administrative skills, who excels in handling responsibilities such as calendar management, task execution, email correspondence, call handling, database management, and document preparation. You have strong technical expertise and familiarity with various CRM systems.

Key Responsibilities:

  • Oversee daily operations through collaboration with senior members of the organization.
  • Perform a range of administrative tasks from managing calendars, generating correspondence, answering calls, managing travel itineraries, scheduling appointments, and planning regular corporate meetings.
  • Develop and implement processes to improve efficiency throughout the organization by creating SOPs and process documentation.
  • Serve as the main point of contact between staff, executives, and CEO regarding company updates, employee well-being, project updates, proposals, and planning.
  • Assist with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns.
  • Build and develop relationships with clients and stakeholders while tactfully managing confidential information and correspondences.
  • Manage multiple projects and tasks across programs and functions, keeping communication lines open to address roadblocks and challenges in real-time.
  • Perform additional tasks as assigned that may cover various functions like marketing and social media, business development, event planning and management, expense tracking, etc.

Requirements:

  • At least 5 years of experience as an Executive Assistant, Project Manager, Chief of Staff, or similar role.
  • Proven experience organizing and directing multiple projects and tasks.
  • Experience using several web-based project management tools like Trello, Asana, Monday.com, Slack, Teamwork, Basecamp, ClickUp, etc.
  • Familiarity with current technologies, such as desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software, spreadsheets, and CRMs.
  • Knowledge of online calendars and scheduling.
  • Excellent phone, email, and instant messaging communication skills.
  • Possession of strong problem-solving skills.

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