Administrative Services Manager

2 weeks ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱6,000,000 - ₱8,000,000
Job Opportunity: Administrative Services Manager

As a key member of our organization's administrative team, the Administrative Services Manager plays a crucial role in ensuring seamless day-to-day operations. This position involves overseeing and coordinating various administrative activities to ensure efficient functioning.

Key Responsibilities:
  • Team Management: Directly manage and supervise a team of administrative staff, including housekeeping, reception, and drivers.
  • Operational Efficiency: Conduct workforce planning, scheduling, and task delegation to optimize operational efficiency.
  • Staff Development: Provide guidance, mentorship, and training to staff, as well as conduct performance evaluations.
  • Work Environment: Foster a positive and productive work environment that encourages collaboration and teamwork.
  • Process Improvement: Develop, refine, and implement administrative processes, policies, and systems to enhance productivity and efficiency.
  • Emergency Preparedness: Create and coordinate emergency preparedness plans, including fire and earthquake drills, and a business continuity plan.
  • Financial Management: Oversee and track all office expenses and costs, assisting in budget preparation and managing financial processes.
  • Office Resources: Ensure the availability of necessary office supplies, equipment, and resources.
  • Asset Management: Manage the company's asset tagging and inventory system, ensuring all assets are properly accounted for.
  • Communication: Act as the primary point of contact for internal departments, facilitating effective communication and information flow.
  • Regulatory Compliance: Ensure strict adherence to company policies, building lease occupancy regulations, and government regulations.
  • Permits and Licenses: Manage the renewal of all necessary permits, licenses, insurance, and contracts related to the office and building administration.
  • Administrative Tasks: Oversee the day-to-day administrative tasks, including scheduling, correspondence, and record-keeping.
  • Facility Maintenance: Manage facility maintenance, repairs, and renovations, as well as general office upkeep and security.

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