Finance and Operations Specialist

Accounting and Financial Operations Specialist

The ideal candidate will play a pivotal role within the finance team, focusing on day-to-day financial operations. This position involves managing accounts communications and documentation, accounts payable, accounts receivable, payroll, reconciliations, and reporting.

Key Responsibilities:

• Read, understand (in full) and respond to each email
• Escalate anything you are not 100% confident you have understood
• Escalate further actions to stakeholders and managers
• Respond to emails clearly and communicate effectively
• Understand and process documentation in line with client specific policies
• Create, manage and maintain automations
• Understand how ledgers are managed and maintained for each client
• Identify anomalies or omissions, and request documentation effectively
• Assign transactions to general ledger accounts
• Assign GL codes consistently and correctly
• Understand what transactions are for and what they mean, never guessing
• Apply GST correctly, consistently and critically
• Identify suppliers that may not have been treated correctly
• Manage and clear AP and AR ledgers
• Review AP and AR for incorrect or outstanding items
• Identify POS and FOREX transactions and resolve them
• Communicate and understand ongoing supplier / customer issues

Payroll Processing:

• Process payrolls in Employment Hero Payroll including timesheet based payrolls
• Award interpretation
• Termination and redundancy payments
• Complex automations
• Bonus, commissions and allowances
• Superannuation
• Salary sacrifice
• Expense reimbursements
• On and offboard employees
• Manage Employment Hero Payroll and Xero ledger integrations
• Manage and support client operations and processes
• Provide payroll support to clients and employees

Reconciliation Tasks:

• Reconcile ledger transactions
• Reconcile bank statement records
• Reconcile payroll to ledger
• Reconcile and manage payroll control accounts
• Reconcile GST
• Reconcile and manage finance schedules
• Reconcile and manage ATO control accounts
• Process and manage amortisation, accruals and depreciation
• Produce and maintain full, complete and correct balance sheets
• Investigate, troubleshoot and correct unreconciled accounts

Client-Specific Operational Tasks:

• Check and process purchase orders
• Operate and manage inventory platforms
• Complete forms and template-based documents
• Create and manage invoices
• Input data to different sources
• Meet and discuss transactions with clients
• Request and update documentation from clients
• Understand and manage each client environment
• Know and understand what each client does and how they work
• Look for opportunities, or errors / omissions, and discuss them promptly with your Client Manager
• Support your Client Manager with proactive information and timely outcomes
• Understand task requirements and manage estimated times
• Reach out for support and input regularly, especially if needed
• Work in a deadline-oriented / fast paced environment with multiple priorities
• Be proficient with Employment Hero Payroll and Xero
• Understand what and why you are doing a particular task, and how that task affects the client and their environment
• Understand instructions, systems, environments and outcomes quickly
• Operate in complex multi-platform digital environments and execute complex tasks with multiple decision trees
• Adapt to changing priorities while working quickly and methodically
• Provide feedback and ask questions when something isn't clear or when improvements are possible
• Communicate clearly and effectively in written and verbal formats
• Work within a team, support teammates and align with our vision
• Understand and apply Australian GST, accounting and payroll principles
• Identify patterns, trends and inconsistencies
• Recognise errors, missing information and items that don't look right, and raise issues with the team

---