Administrative Professional

2 days ago

Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800
Job Overview

We are seeking a detail-oriented administrative professional to join our team as a Secretary/Bookkeeper. This role will involve providing high-level administrative support to management and field staff, ensuring office operations run smoothly and efficiently.

Responsibilities:
  • Answer incoming phone calls, direct them appropriately, or take messages in a professional and courteous manner.
  • Enter work orders into the system and update job statuses as required, maintaining accurate records of all transactions.
  • Create and process invoices accurately and on time, adhering to company standards and regulations.
  • Assist with accounts payable and receivable entries, ensuring prompt payment and timely reconciliations.
  • Conduct research on permit and license requirements for new projects, job sites, or services, staying up-to-date with changing regulations.
  • Maintain and organize digital and paper records for jobs, invoices, and documentation, adhering to data protection and confidentiality protocols.
  • Provide administrative support to management and field staff, including scheduling, email correspondence, and other office tasks as needed.
Requirements:
  • Proven experience in an administrative or bookkeeping role, with a strong track record of accuracy and attention to detail.
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook), with advanced skills in data entry, invoicing, and accounting software.
  • Excellent communication and interpersonal skills, with the ability to work effectively with colleagues, clients, and external stakeholders.
  • Strong organizational and multitasking abilities, with a focus on prioritizing tasks, managing deadlines, and maintaining a high level of productivity.
  • Ability to work independently, handle confidential information, and maintain a professional demeanor in all interactions.
  • Familiarity with permit/license research or willingness to learn, with a commitment to staying up-to-date with changing regulations and industry developments.
  • High attention to detail and accuracy in data entry and invoicing, with a focus on preventing errors and ensuring compliance with company policies and procedures.
Benefits:

This is a remote position, offering the flexibility to work from home and enjoy a better work-life balance.

The ideal candidate will be able to work night shifts (EST) and meet tight deadlines, while maintaining a high level of productivity and accuracy throughout their shift.

A weekly pay schedule ensures that you receive regular payments for your hard work and dedication.

  • Administrative Professional

    1 day ago

    Cainta, Calabarzon, Philippines beBeeBookkeeper Full time $100,000 - $120,000

    As a meticulous and detail-driven Bookkeeper and Administrative Professional, you will play a pivotal role in supporting the operational efficiency of our growing organization.Key ResponsibilitiesFinancial Management: Maintain accurate financial records, reconcile QuickBooks Online files for multiple companies, and oversee billing processes.Data Governance:...

  • Administrative Support Professional

    1 day ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱35,000 - ₱55,000

    Job Title: Administrative Support ProfessionalWe are seeking a highly skilled and detail-oriented Administrative Support Professional to join our team.About the RoleThis is an excellent opportunity for someone who enjoys working in a fast-paced environment and has excellent communication skills. As an Administrative Support Professional, you will be...

  • Administrative Professional

    1 day ago

    Cainta, Calabarzon, Philippines beBeeAccountant Full time ₱2,400,000 - ₱4,800,000

    Job Role Overview:Accounts AdministratorThis key position plays a crucial role in ensuring seamless day-to-day operations within the accounting team.Support the accounting team with administrative tasks, document management, and communication with regulatory bodies.Manage client correspondence, including drafting letters and emails, and distributing group...

  • Senior Administrative Professional

    1 day ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱600,000 - ₱800,000

    We are seeking a detail-oriented professional to manage calendars and coordinate meetings. The ideal candidate will have strong experience in calendar management and be responsible for efficiently scheduling appointments and coordinating internal and external client interactions.Main Responsibilities:Schedule and coordinate internal and external client...

  • Administrative Support Professional

    2 days ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time $40,000 - $60,000

    Job Title: Organizational Support SpecialistJob Description:This role combines the responsibilities of an HR administrator and an executive assistant, requiring a high level of professionalism, attention to detail, and organizational skills. The successful candidate will provide administrative support to senior leadership, ensuring seamless day-to-day...

  • Skilled Administrative Professional

    2 days ago

    Cainta, Calabarzon, Philippines beBeeBookkeeper Full time $21,000 - $27,000

    At Yellowstone Local, we connect skilled professionals with growing home service companies across the U.S.Our clients—leaders in HVAC, plumbing, electrical services, and beyond—depend on experts to drive their business growth.Position Overview:As a Bookkeeper / Executive Assistant, you'll wear multiple hats, balancing administrative and financial tasks...

  • Administrative Support Professional

    16 hours ago

    Cainta, Calabarzon, Philippines beBeeExecutive Full time ₱1,000,000 - ₱1,200,000

    Job Title: Executive Support SpecialistThis is a high-profile role requiring a highly organized and detail-oriented professional to provide administrative support to senior-level managers. The ideal candidate will have excellent time management skills, be well-established, and able to work independently.Key Responsibilities:Managing complex schedules and...

  • Senior Administrative Support Professional

    2 days ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱6,000,000 - ₱8,000,000

    Job Title: Senior Administrative Support ProfessionalKey Responsibilities:Manage executive calendars, schedule meetings, and coordinate travel arrangements to ensure seamless operations.Prepare, edit, and finalize correspondence, reports, and presentations that meet the highest standards of quality.Maintain organized filing systems and manage confidential...

  • Senior Administrative Professional

    2 days ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱1,500,000 - ₱2,000,000

    Administrative Support SpecialistWe are seeking a highly skilled administrative professional to provide comprehensive support for our client. This role requires a sophisticated individual capable of managing complex, multi-jurisdictional operations with discretion.Manage calendars and travel logistics, including visas and itinerariesPrepare executive...

  • Top-Tier Administrative Professional

    2 days ago

    Cainta, Calabarzon, Philippines beBeeAdministrativeSupport Full time $40,000 - $60,000

    Senior Executive AssistantJob DescriptionWe are seeking a highly skilled professional to provide top-tier support to our team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.The ideal candidate is proactive, resourceful, and adept at navigating...