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Executive Operations Coordinator

1 week ago

Cebu City, Central Visayas, Philippines JMS Fuel Resources Full time

Job Overview:

 

About the Role

We are looking for a highly skilled and experienced Executive Assistant to provide top-notch support to our General Manager at JMS Fuel Resources. As a key member of our team, you will be responsible for ensuring the smooth operation of our business, managing calendars, coordinating travel, and handling various administrative tasks.

 

Duties and Responsibilities
  • Calendar Management: Manage the General Manager's calendar, scheduling meetings, appointments, and travel, ensuring timely and efficient execution.
  • Communication: Handle all communications on behalf of the General Manager, responding to emails, phone calls, and mail, and maintaining a professional tone and demeanor.
  • Travel Planning: Plan and book travel arrangements, including accommodations, transportation, and meals, considering budget and convenience.
  • Event Organization: Organize conferences, workshops, and seminars, handling logistics and communication with attendees.
  • Record Keeping: Maintain accurate records of contacts, filing systems, and spreadsheets, ensuring data integrity and accessibility.
  • Visitor Handling: Greet visitors, identify their purpose, and direct them to the appropriate department or personnel.
  • Reporting: Prepare reports, create presentations, and summarize findings, showcasing strong writing and analytical skills.
  • Administrative Support: Provide general administrative assistance, including email management, memo preparation, and communication on behalf of the General Manager.

 

Qualifications
  • Education: A graduate of any bachelors' degree or four (4) years course.
  • Experience: 1-2 years of experience as executive assistant or similar role.
  • Skills: Verbal and written communication skills, strong organizational skills, ability to multitask, problem-solving, and decision making.
  • Personal Qualities: Pro-active, can easily adapt to work environment, good sense of accountability and responsibility.