Business Operations Coordinator

14 hours ago

San Fernando, Central Luzon, Philippines beBeeVirtual Full time ₱570,000 - ₱760,000
Job Description

The Virtual Support Specialist plays a vital role in supporting various administrative and operational functions within the organization. This multifaceted role involves managing clerical tasks, providing support to management, and assisting with processes.

Key Responsibilities:
  • Administrative Support:
    • Organize and maintain written and digital records, including data entry and document management.
    • Coordinate and manage calendars, schedules, and appointments across different time zones.
    • Draft, proofread, and manage correspondence, reports, and presentations.
    • Conduct research, collect data, and provide information to support decision-making.
    • Prepare and maintain meeting agendas, minutes, and follow-ups.
    • Assist in the coordination of meetings, conferences, and business development initiatives.
    • Perform ad-hoc administrative duties as needed to support various business units.
  • Sales or Recruiting & Client Support:
    • Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
    • Assist in implementing new sales programs, procedures, and systems.
    • Coordinate communication between internal teams and external stakeholders, including clients and vendors.
  • Financial Support:
    • Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
    • Post financial transactions to accounting software and conduct monthly reconciliations for bank and credit card accounts.
    • Assist with budgeting, financial reviews, and preparation of confidential financial documents.
  • Technical Support:
    • Utilize tools like Excel to organize data, create charts, and generate reports.
    • Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace.
    • Support project management efforts by tracking progress and communicating updates.

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