Property Operations Coordinator

2 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱45,000 - ₱60,000
Job Opportunity

We are seeking a highly skilled and detail-oriented Property Management Assistant to join our team.

Key Responsibilities:
  • Maintain positive relationships with clients and respond promptly to their needs.
  • Provide administrative support to the Property Management Team, ensuring quality service and maximizing client retention.
  • Enter maintenance requests into Property Me and arrange instructions in a timely manner.
  • Monitor outstanding jobs and quotes using Property Me.
  • Add approved invoices to Dropbox and send accounts to rental providers as needed.
  • Arrange lease renewals according to instructions from rental providers and ensure safety compliance is met.
  • Follow up on reminders and tasks in Property Me software.
  • Maintenance:
    • Diarise maintenance requests from renters and advise landlords accordingly.
    • Arrange tradesmen if approved and complete maintenance tasks.
    • Check with renters or tradesmen to confirm work completion.
    • Follow up on any outstanding maintenance within five days.
    • Approve invoices as per property manager instructions.
  • Rent Arrears Process:
    • Respond to rent arrears as instructed by property managers (sms, emails from PropertyMe).
  • Routine Inspections:
    • Property managers will monthly advise of routine inspections to be booked for the following month and the days/times.
    • Arrange inspections with renters by forwarding letters advising of day and time.
    • SMS renters one day prior as a reminder.
    • Add any maintenance noted to PME; follow up with owners or renters for any follow-ups needed.
    • Arrange required maintenance once instructed by property managers.
  • General:
    • Attend property management meetings when invited.
    • Follow company processes and use required checklists.
    • Respond to emails in a timely manner.
    • Provide backup support to other staff if required.
    • Generate lease renewal letters and update Property Me.
    • Coordinate new client documentation and follow up on compliance documents.
    • Enter new managements into PME including property, renter, owner information, and relevant details.
    • Organize re-directions of invoices for new managements such as water, council, and OC fees.
    • Manage bond lodgements/claims/transfers/audits/renewals and ensure all bond numbers and receipts are filed in PME.
    • Enter new creditors into PME and save relevant documents.
    • Connect water for new renters.
    • Provide tenancy details to Direct Connect for utility connections.
    • Process and add incoming invoices to Dropbox for trust accounts.
    • Direct trade invoices to property managers for approval and updating in PME.

  • Virtual Property Operations Coordinator

    4 days ago

    Manila, National Capital Region, Philippines TruPorch Homes Full time $70,000 - $120,000 per year

    Company:Truporch HomesPosition:Full-Time, Home-BasedAbout The RoleAre you an experiencedVirtual Professionalin theReal Estatespace looking for a stable, long-term career where you can truly take charge? This is not just another task-based VA job. We are looking for aVirtual Property Operations Coordinatorto be the heart ("puso") of our US-based rental...

  • Residential Property Operations Coordinator

    2 days ago

    Manila, National Capital Region, Philippines beBeePropertyManagement Full time $9,600 - $12,000

    Assistant Property Manager Job DescriptionThe role of an Assistant Property Manager is crucial in ensuring the smooth operation of residential or commercial properties.Job OverviewThis position involves working closely with the Property Manager to coordinate daily tasks, track progress, and maintain effective communication with internal teams, tenants, and...

  • Property Management Operations Coordinator

    2 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time $40,000 - $60,000

    Key Responsibilities and AccountabilitiesAdministrative Assistant in Property Management plays a pivotal role in supporting the smooth operation of a growing property management company overseeing multiple cooperative and condominium buildings.This key position involves handling routine administrative tasks, project-based work, and ensuring effective...

  • Property Manager assistant

    2 days ago

    Manila, National Capital Region, Philippines Inform Property Group Full time ₱200,000 - ₱300,000 per year

    FULL TIME/PART-TIME OPPORTUNITY:Property Manager/Admin assistant₱20,000-30,000 per monthPart-time or full-time options available.Work remotely, based in Melbourne Australia.We're looking for an experienced and detail-oriented Property Management Assistant to join start up real estate agency in Melbourne Australia and help deliver outstanding service...

  • Operational Property Manager

    2 days ago

    Manila, National Capital Region, Philippines beBeepropertyoperations Full time ₱2,500,000 - ₱5,000,000

    Property Operations CoordinatorAbout the Role:We are seeking an experienced Property Operations Coordinator to join our team. As a key member of our property management group, you will be responsible for ensuring the efficient and effective operation of our properties.Key Responsibilities:Serve as the primary point of contact for tenant inquiries, addressing...

  • Property Manager

    1 week ago

    Manila, National Capital Region, Philippines GD Prime Property Management Corporation Full time $60,000 - $80,000 per year

    Key Responsibilities:1. Administration:Serve as the primary point of contact for tenants, facilitating communication and addressing issues and inquiries efficiently.Oversee the leasing process, including tenant applications, lease agreements, and renewals, ensuring compliance with all legal requirements.Maintain accurate and up-to-date property records,...

  • Property Manager

    1 week ago

    Manila, National Capital Region, Philippines Pro-Excel Property Managers, Inc. Full time $40,000 - $60,000 per year

    PROPERTY MANAGERThe Property Manager manages and operates, efficiently and economically the clients assets and finances with the highest level of integrity and excellence. He/She assures strict compliance with the Management Agreement between Pro-Excel Property Managers Inc. and the specific assigned property including, but not limited to, Master Deed &...

  • Property Administrator

    1 week ago

    Manila, National Capital Region, Philippines Sunrays Property Management Inc. Full time ₱600,000 - ₱1,200,000 per year

    The property administrator is responsible for the over-all management of the assigned property and the supervision of on-site office personnel to ensure efficient and effective building operations. Major functions include: Operations, Finance, Security, Housekeeping, Technical and Community development.

  • Property Asset Coordinator

    2 days ago

    Manila, National Capital Region, Philippines beBeeProperty Full time ₱480,000

    Job Title: Property Asset CoordinatorWe are seeking an organized and detail-oriented individual to support our leadership team in the management of properties worldwide. As a key member of our operations team, you will be responsible for providing high-level executive support, including calendar management, email correspondence, meeting coordination, and...

  • Property Engineer

    1 week ago

    Manila, National Capital Region, Philippines GD Prime Property Management Corporation Full time $60,000 - $80,000 per year

    Key Responsibilities:1. Maintenance Operations:Conduct regular inspections of property systems, including HVAC, electrical, plumbing, and structural components, to identify and address maintenance needs.Develop and implement preventive maintenance programs to prolong the lifespan of equipment and reduce downtime.Coordinate and oversee day-to-day maintenance...