Property Manager

Key Responsibilities:

1. Administration:

• Serve as the primary point of contact for tenants, facilitating communication and addressing issues and inquiries efficiently.

• Oversee the leasing process, including tenant applications, lease agreements, and renewals, ensuring compliance with all legal requirements.

• Maintain accurate and up-to-date property records, including tenant files, contracts, and compliance documentation.

• Organize and lead regular property staff meetings to ensure clear communication across teams.

2. Financial Management:

• Develop and manage annual property budgets, ensuring alignment with financial goals and performance metrics.

• Monitor and report on income and expenses, aiming to enhance property profitability and mitigate costs.

• Implement rent collection procedures, manage delinquent accounts, and follow up as necessary to ensure timely payments.

• Prepare monthly financial statements and reports, providing analysis to stakeholders and offering strategies for financial improvement.

3. Engineering and Maintenance:

• Coordinate and oversee maintenance and repair operations, ensuring timely responses to tenant requests and adherence to quality standards.

• Conduct regular inspections of properties and facilities, implementing proactive maintenance plans to prevent issues.

• Collaborate with maintenance staff and external contractors for building repairs, renovations, and ongoing property projects.

• Stay updated on industry practices and innovations related to property engineering and maintenance operations, ensuring properties meet safety and accessibility standards.

4. Security Management:

• Develop and implement security protocols to protect tenants, property assets, and overall property integrity.

• Coordinate with security personnel and vendors to ensure effective security measures are in place, including surveillance systems and access control.

• Conduct regular assessments of security risks and respond to any incidents or reports of criminal activity.

• Provide training for staff on emergency response procedures, ensuring readiness for any potential security threats.

Qualifications:

Education:

Bachelor's degree in business administration, real estate management, engineering, or a related field preferred.

Experience:

• 5+ years of property management experience with a focus on administration, finance, engineering, and security.

• Proficiency in property management software and basic engineering/maintenance knowledge.

Licenses/Certifications:

• Real estate license preferred (state-specific).

• Relevant certifications (e.g., CPM, CAM, Certified Facility Manager) are advantageous.

Skills:

• Strong leadership and team management abilities with excellent interpersonal skills.

• In-depth knowledge of financial management, budgeting, and reporting techniques.

• Technical understanding of building systems, engineering principles, and maintenance practices.

• Expertise in security management practices and emergency response protocols.

• Excellent problem-solving and organizational skills, with the ability to handle multiple tasks effectively.

Personal Attributes:

• Proactive and resourceful, with a commitment to exceptional tenant service.

• High degree of professionalism and integrity in handling sensitive information.

• Ability to work under pressure and adapt to changing circumstances.

Working Conditions:

• The role involves both office work and frequent property visits; candidates should expect to be active on-site.

• Flexible hours may be required for emergencies, tenant meetings, or security incidents.

Salary & Benefits:

• Competitive salary commensurate with experience and qualifications.

• Comprehensive benefits, including health insurance, paid time off, and opportunities for professional development.