Apparel Orders Coordinator

1 day ago

Calamba, Calabarzon, Philippines beBeeOrderProcessing Full time ₱35,000 - ₱50,000
Order Processing and Customer Service Specialist

As an Order Processing and Customer Service Specialist, you will be responsible for processing repeat orders for existing clients using Xero and supplier websites. You will also calculate pricing using established markup matrices based on order quantities, liaise with clients regarding quotes and order specifications, and coordinate with graphic design teams for mockups and visual presentations.

Responsibilities:
  • Process repeat orders for existing clients using Xero and supplier websites.
  • Calculate pricing using established markup matrices based on order quantities.
  • Liaise with clients regarding quotes and order specifications.
  • Coordinate with graphic design team for mockups and visual presentations.
  • Place orders with suppliers through provided online portals.
  • Manage order documentation through Google Docs systems.
  • Create and send invoices to clients.
  • Recommend appropriate embellishment techniques (screen printing vs. embroidery) based on client needs.
  • Track and process orders through internal systems for embroidery and screen printing departments.
  • Communicate with office team via video link for questions and guidance.
Scope:
  • Reports directly to the office team.
  • Handles existing customer accounts and repeat orders.
  • Works with established pricing matrices and systems.
  • Undergoes a three-month training period to achieve full competency.
  • Regular interaction with the office via permanent video link.
  • No proactive sales responsibilities.
  • Primary focus on order processing and customer service.
Requirements:
  • 3-5 years of administrative or customer service experience.
  • Strong attention to detail and ability to follow established processes.
  • Excellent written and verbal communication skills in English.
  • Proficiency with Xero accounting software.
  • Experience with Google Workspace (particularly Google Docs).
  • Ability to work independently while maintaining clear communication with the team.
  • Strong organizational skills and ability to manage multiple orders simultaneously.
  • Basic understanding of pricing and markup calculations.

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