Lease and Property Operations Specialist

16 hours ago

Mandaue City, Central Visayas, Philippines beBeeOperations Full time ₱250,000 - ₱500,000
Job Title: Lease and Property Operations Specialist">Job Summary:

We are seeking a highly organized and detail-oriented Lease and Property Operations Specialist to join our team. The successful candidate will possess excellent communication skills, a strong work ethic, and the ability to work independently in a fast-paced entrepreneurial environment.

Duties and Responsibilities:
  • Identify and engage prospective tenants through targeted marketing campaigns, direct outreach, and other strategic efforts.
  • Support lease administration and documentation by drafting and negotiating lease terms and agreements for new and renewing leases, ensuring alignment with business objectives and market conditions.
  • BUILD AND MAINTAIN STRONG RELATIONSHIPS WITH EXISTING TENANTS, ADDRESSING LEASING-RELATED INQUIRIES AND CONCERNS PROMPTLY.
Market Research & Strategy:
  • Monitor market trends, rental rates, and competitor activity to inform and enhance leasing strategies.
  • Develop and implement marketing campaigns to attract tenants, including digital advertising, printed materials, and social media outreach.
  • Prepare and present market analysis reports to management, providing insights into tenant demand and leasing opportunities.
Lease Administration & Documentation:
  • Support asset managers in preparing and reviewing Letters of Intent (LOIs), lease agreements, amendments, and other related legal documents.
  • Coordinate with internal teams to ensure lease compliance, mitigate risks, and uphold contractual obligations.
  • MaintAIN ACCURATE LEASING RECORDS AND ENSURE PROPER DOCUMENTATION OF AGREEMENTS, TRANSACTIONS, AND CORRESPONDENCE.
Collaboration & Teamwork:
  • Work closely with property managers, asset managers, and tenants to optimize occupancy and revenue.
  • Assist in planning and executing property marketing initiatives and tenant retention strategies.
  • Foster collaboration between internal departments to ensure seamless leasing operations.
Administrative Support:
  • Manage executive calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare reports, presentations, and correspondence for leadership review.
  • Assist in drafting, proofreading, and finalizing lease agreements, contracts, and internal communications.
  • Organize and maintain leasing files, databases, and records to ensure efficient access and compliance.
  • SERVE AS A LIAISON BETWEEN EXECUTIVES, CLIENTS, TENANTS, AND INTERNAL TEAMS, FACILITATING COMMUNICATION AND COORDINATION.
  • Oversee lease and legal document execution workflows, ensuring timely approvals and processing agreements.
  • Prepare and process commission invoices for leasing-related transactions.
  • Handle executive expense reimbursements, ensuring accuracy and compliance with company policies.

The ideal candidate will possess a Bachelor's degree and at least 5 years of related experience, along with advanced knowledge of Microsoft Office Suite and excellent communication skills.

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