
Invoicing Manager
2 days ago
Accounts Receivable Specialist
Description of the PositionWe are seeking a skilled Accounts Receivable Specialist to join our team. In this role, you will be responsible for managing invoicing, payment collection, and customer account reconciliation.
You will play a vital part in ensuring that our customers' accounts are up-to-date and that all payments are processed efficiently. Your attention to detail and organizational skills will be crucial in maintaining accurate records and resolving any discrepancies that may arise.
Key ResponsibilitiesGenerate and send accurate invoices based on sales orders, purchase orders, and delivery confirmations.
Post payments (checks, wire transfers, credit cards) and apply them to customer accounts.
Monitor accounts receivable aging reports and follow up on past due invoices.
Communicate with wholesale and retail customers regarding billing inquiries, discrepancies, and payment status.
Reconcile customer accounts and resolve payment variances or short-pays.
Coordinate with the sales and shipping departments to validate order completion and billing accuracy.
Maintain and update customer account records in the accounting system.
Assist with credit checks and establish customer credit limits in coordination with management.
Prepare AR reports and metrics for internal review and forecasting.
Support month-end close processes including account reconciliations and journal entries related to AR.
2+ years of experience in accounts receivable, preferably in a wholesale or retail environment.
Proficient in accounting software such as QuickBooks, NetSuite, SAP, or similar systems.
Familiarity with wholesale terms, shipping/delivery documentation, and EDI billing (if applicable).
Strong organizational, analytical, and communication skills.
High attention to detail and ability to work independently in a fast-paced setting.
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