Chief Support Specialist

2 weeks ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time $30,000 - $45,000
Job Title: Executive Assistant/Medical Scheduler/Receptionist

We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an Executive Assistant / Medical Scheduler / Receptionist. This role requires prior experience working in a medical, clinic, or hospital setting.

  • Manage executive calendars, travel arrangements, and meeting coordination.
  • Serve as the first point of contact for patients, clients, and partners via phone, email, or virtual reception.
  • Schedule medical appointments, follow-ups, and patient reminders with accuracy and care.
  • Maintain and update patient and office records in scheduling systems and CRMs.
  • Support executives with document preparation, meeting notes, and task follow-ups.
  • Ensure smooth day-to-day coordination of office and scheduling operations.
Required Skills and Qualifications:
  • Prior experience in a medical, clinic, or hospital setting is required.
  • Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant is preferred.
  • Knowledge of HIPAA regulations and ability to handle sensitive patient information with discretion and confidentiality is essential.
  • Strong organizational and multitasking skills with keen attention to detail are necessary.
  • Excellent written and verbal communication skills are required.
  • Proficiency in Microsoft Office or Google Workspace is preferred.
  • Ability to work Monday–Friday, 9:00 AM – 6:00 PM EST (remote) is mandatory.
Benefits:
  • Competitive salary.
  • Opportunity to build valuable skills in medical administration and executive support.
  • Supportive team environment with training provided.
  • Growth potential for high performers.

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