Global Payroll Operations Specialist

3 days ago

Makati City, National Capital Region, Philippines beBeeOperations Full time $40,000 - $60,000

We're seeking an accomplished Operations Professional to play a pivotal role in our Global Payroll team. As a trusted member of the team, you'll be responsible for ensuring seamless operations and maintaining financial accuracy.

">About the Role
  • Budget monitoring and analysis: You'll compare monthly budget versus actuals and identify key variances, partnering with Finance Business Partners and Accounting to research and explain discrepancies.
  • Vendor management: You'll create and maintain purchase orders for payroll vendors, code and submit vendor invoices to Source-to-Pay (A/P) for processing, and track invoice and purchase order status.
  • Stakeholder support: You'll act as the first point of contact for payroll vendors regarding payment status inquiries and liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues.
  • Financial research and problem-solving: You'll investigate department charges that appear out of scope or misaligned with budget expectations, analyze data, and propose solutions demonstrating sound judgment and critical thinking.

To succeed in this role, you'll need to possess excellent communication skills, be adaptable, and able to collaborate effectively with individuals from diverse backgrounds.

This is an excellent opportunity for someone eager to gain broad exposure to business operations, finance, and team coordination within a global enterprise.

">Responsibilities
  • Budget Monitoring & Analysis
    • Compare monthly budget versus actuals and identify key variances
    • Partner with Finance Business Partners and Accounting to research and explain discrepancies
    • Assist in preparing variance commentary and reporting for leadership review
  • Vendor Purchase Orders & Invoice Management
    • Create and maintain purchase orders for payroll vendors
    • Code and submit vendor invoices to Source-to-Pay (A/P) for processing
    • Track invoice and purchase order status
  • Vendor & Stakeholder Support
    • Act as the first point of contact for payroll vendors regarding payment status inquiries
    • Liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues
  • Financial Research & Problem-Solving
    • Investigate department charges that appear out of scope or misaligned with budget expectations
    • Analyze data and propose solutions, demonstrating sound judgment and critical thinking
    • Support ad-hoc financial and operational projects as assigned by the VP
  • Team & Presentation Support
    • Coordinate logistics for all-hands or team meetings, including agenda preparation, scheduling, and follow-up actions
    • Assist with the creation and formatting of PowerPoint decks, reports, and executive-level presentations

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