Full-Time Medical Office Coordinator

4 days ago

Cebu City, Central Visayas, Philippines beBeeAdministrative Full time ₱250,000 - ₱450,000

Medical Office Coordinator Role

We are seeking a highly organized and proactive Medical Office Coordinator to join our team. This role focuses on providing onboarding and administrative support for clinical teams and vendors.

Key Responsibilities
  • Support the onboarding of new BCBAs and clinical staff by completing documentation and setting up required accounts.
  • Manage professional email communication with vendors, partners, and staff to facilitate onboarding processes.
  • Track onboarding workflows, follow up on incomplete tasks, and ensure timelines are consistently met.
  • Maintain and update internal spreadsheets and trackers related to onboarding and credentialing progress.
  • Submit and manage payer or credentialing documentation as needed.
  • Organize, store, and retrieve digital files including agreements, intake forms, and therapy-specific documents.
  • Ensure compliance with HIPAA and clinic-specific data management protocols.
  • Provide regular reports and updates to the Onboarding or Operations Lead.
Required Qualifications
  • A minimum of 4 years of experience in medical or clinical administration, preferably in ABA, autism therapy, or behavioral health settings.
  • Strong knowledge of onboarding workflows, credentialing, or payer documentation processes.
  • Excellent written communication skills with a professional, detail-oriented style.
  • Demonstrated ability to manage multiple administrative tasks independently.
  • Experience using tools such as Google Workspace, Microsoft Excel, EHR platforms (e.g., CentralReach, SimplePractice), or CRM systems.
  • High attention to detail and comfort handling sensitive healthcare information.
About this Role

This is a full-time position that requires a strong work ethic and excellent organizational skills. If you have a passion for supporting clinical teams and vendors, we encourage you to apply.

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