Administrative Support Professional

2 days ago

Cebu City, Central Visayas, Philippines beBeeAdministrative Full time ₱3,000,000 - ₱5,500,000
Job Overview

We are seeking a highly skilled and proactive professional to fill the role of Executive Assistant & Administrative Support. This position is responsible for providing comprehensive support to our leadership team in the ANZ region.

The ideal candidate will have experience supporting senior leaders in Australia, New Zealand, or US-based teams, with strong organizational, communication, and problem-solving skills.

This role offers a unique opportunity to work in a dynamic environment and contribute to the success of our organization.

As an Executive Assistant & Administrative Support, you will be responsible for managing day-to-day operations, coordinating across teams, and supporting both business and people-related processes.

Key Responsibilities
  • Manage calendars, meetings across time zones, calls, and travel arrangements.
  • Prepare and format reports, presentations, and other business documents.
  • Support process improvements, policies, and handbook development.
  • Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
  • Maintain records, databases, and office systems for efficiency.
  • Assist in preparing KPI scorecards, leadership conferences, and other reports.
HR & People Support
  • Support onboarding and offboarding of employees in ANZ.
  • Assist with payroll documentation, reimbursements, and HR reporting.
  • Help coordinate training, performance reviews, and recruitment processes.
  • Support employee engagement activities (recognitions, gifts, events).
Team & Stakeholder Coordination
  • Act as the key point of contact for the ANZ team with regional/global offices.
  • Coordinate with internal and external stakeholders to ensure smooth workflows.
  • Provide support for regional projects, events, and initiatives.
Qualifications
  • 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
  • Strong calendar, travel, and meeting management experience across time zones.
  • Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
  • Excellent written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities.
  • Discreet and professional in handling confidential information.
  • Proactive, resourceful, and solutions-focused.

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