
Scheduling Operations Specialist
18 hours ago
We are seeking a highly organized and detail-oriented individual to join our team as a Scheduling Operations Specialist. As a vital role in scheduling operations, you will coordinate appointments, manage calendars, and ensure smooth scheduling across multiple teams and stakeholders.
Key Responsibilities:- Coordinate and maintain calendars for multiple team members or departments
- Schedule client meetings, internal check-ins, consultations, and follow-ups
- Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy
- Manage scheduling software and ensure calendar updates are prompt and error-free
- Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities
- Communicate with clients and internal staff via phone, email, and instant messaging platforms
- Anticipate scheduling conflicts and offer practical solutions in real time
- Ensure appointment reminders and confirmations are sent out in a timely manner
- Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams
- Excellent English communication skills—both verbal and written
- Strong organizational skills with an ability to manage multiple calendars and priorities
- High level of attention to detail and ability to work independently
- Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly)
- Time zone flexibility and ability to work in U.S. business hours
- Professionalism, discretion, and a client-focused mindset
- Experience in healthcare, law, or service-based industries
- Familiarity with CRM or EMR systems
- Previous remote work experience with international teams
- Ability to adapt quickly to new systems and workflows
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Appointment Scheduling Specialist
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Appointment Scheduling Assurance Specialist
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Scheduling Specialist
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Operations Support Specialist
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Scheduling Coordinator
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Financial Operations Specialist
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Caregiver Scheduling Specialist
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Remote Scheduling Specialist
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Senior Scheduling Coordinator
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Scheduling Coordinator for Digital Content Teams
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Tarlac City, Central Luzon, Philippines beBeeOrganizational Full time ₱800Operations Supervisor for Content CreatorsThis role involves overseeing and streamlining the daily operations of our content creator team. Key responsibilities include coordinating schedules, onboarding new hires, acting as a primary contact for operational questions, tracking team performance, and maintaining standard operating procedures.Schedule...