Property Management Administrative Coordinator

21 hours ago

Iloilo City, Western Visayas, Philippines beBeeAdministration Full time $45,000 - $65,000
Administrative Assistant for Property Management

We are seeking an organized and detail-oriented individual to support our property management team. The role involves daily administrative tasks, project-based work, and opportunities for ownership of key processes.

The ideal candidate will have 2-3 years of administrative experience, preferably in real estate, property management, or customer service. They will be proficient in spreadsheets, email management tools, and able to manage multiple projects with organization and attention to detail.

Key Responsibilities:
  • Make professional outbound calls to residents for payment collection and fee follow-ups.
  • Send bulk email notices to residents regarding payments and updates.
  • Maintain accurate records of payment status and collection activity across properties.
  • Schedule inspections with certified service companies.
  • Track vendor proposals and ensure certifications are up to date.
  • Manage ongoing projects across properties, ensuring deadlines are met.
  • Assist with personal administrative tasks for the property manager as needed.
  • Generate reports on completed tasks and ongoing projects for regular check-ins.
Requirements:
  • 2–3 years of administrative experience, preferably in real estate, property management, or customer service.
  • Excellent phone and communication skills, especially for payment-related calls.
  • Proficiency with spreadsheets and email management tools.
  • Ability to manage multiple projects with organization and attention to detail.
  • Experience coordinating with vendors and managing schedules.
  • Familiarity with VoIP tools like Zoom Phone, RingCentral, or Google Voice.
  • Highly organized and capable of meeting deadlines independently.

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