Commercial Property Operations Coordinator

2 days ago

Iloilo City, Western Visayas, Philippines beBeeTenant Full time ₱7,200 - ₱7,800
Job Summary

We are seeking a highly organized and detail-oriented professional to support our commercial property management operations.

This behind-the-scenes role primarily handles communications via email, manages property operations, and assists property managers with financial and administrative tasks.

  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for multiple building engineers, ensuring timely completion.
  • Enter work orders into Yardi and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Assist property managers in preparing annual operating budgets.
  • Gather bids and proposals for Capital Expense projects and non-CapEx repairs.
  • Utilize Excel and SharePoint for tracking and reporting tasks.
  • Maintain accurate records and assist with research and special projects as required.

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