High-Level Administrative Support Specialist
24 hours ago
We are seeking an organized, detail-oriented professional to join our remote team as a Virtual Executive Assistant. This role involves performing high-level administrative tasks and providing personalized support to senior-level managers.
The ideal candidate will have great time management skills, be able to act without guidance, and contribute to the efficiency of our business by delivering timely support.
Key Responsibilities:- Manage complex schedules, ensuring seamless planning, logistics, and operations
- Provide comprehensive administrative support, including data entry, project assistance, event planning, filing, mail handling, and document preparation
- Coordinate individual and group travel arrangements, while maintaining confidentiality and discretion
- Screen phone calls, prepare correspondence, process bills, and maintain records
- Assist with procurement and logistics duties, as needed
- Create and maintain personal action items, to-do lists, and follow up on proactive maintenance and status updates
- Excellent organizational skills, with ability to prioritize tasks efficiently
- Strong communication and interpersonal skills, with ability to work effectively with senior-level managers
- Proficiency in using digital tools for administrative tasks, such as data entry, email management, and calendar organization
- Ability to maintain confidentiality and handle sensitive information with discretion
- Opportunity to work remotely with a dynamic team
- Chance to develop new skills and expand professional expertise
- Competitive compensation package
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