Administrative Support Specialist
1 day ago
We are seeking a highly skilled and organized Administrative Support Specialist to join our team. In this role, you will provide high-level administrative support to physicians and senior management.
Job Responsibilities- Manage complex schedules for multiple executives, ensuring accuracy and efficiency.
- Coordinate personal and professional travel arrangements, including itinerary planning and contingency preparation.
- Prepare and review presentations, ensuring branding consistency, clarity, and accuracy.
- Draft professional correspondence, maintaining a polished and professional tone.
- Maintain databases with 100% accuracy, ensuring timely updates and record-keeping.
- Facilitate communication across departments, guaranteeing smooth information flow.
- Handle phone-based scheduling as needed, providing excellent customer service.
- Protect confidential information, upholding discretion in sensitive medical and operational matters.
- Minimum 4 years of experience in executive or administrative support, preferably in healthcare or physician-facing roles.
- Proven track record of managing complex scheduling, ensuring high levels of accuracy and efficiency.
- Expertise in Microsoft Office applications, including PowerPoint, Excel, email management, and database administration.
- C1-level English proficiency (spoken and written).
- Ability to work 100% aligned to PST hours.
- Strong attention to detail and accuracy in all deliverables.
- Demonstrated professionalism in handling confidential and sensitive information.
- Competitive compensation package.
- Access to a premium perk marketplace with instant discounts on various services.
- On-time, in-currency pay.
- AI-powered interview link will be sent immediately after submission.
- Followed by an interview with a dedicated recruiter to further assess your qualifications.
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