High-Level Support Specialist

1 day ago

San Juan, National Capital Region, Philippines beBeeAdministrative Full time ₱1,200,000 - ₱1,500,000
Job Description

An Executive Assistant is needed to provide comprehensive administrative support to senior leadership, including calendar management, meeting scheduling, and coordination across multiple stakeholders.

The ideal candidate will have experience in a similar high-level administrative role, preferably in the construction industry, and possess advanced skills in Microsoft Office applications.

  • Provide executive support, managing calendars, scheduling meetings, and coordinating with stakeholders.
  • Draft, edit, and format high-quality documents, reports, and presentations using Microsoft Word and other Microsoft Office tools.
  • Maintain organized filing systems for contracts, project documentation, and corporate records, ensuring accuracy and confidentiality.
  • Manage email and phone correspondence with professionalism and discretion, acting as a liaison between executives, clients, and internal teams.
  • Track project timelines, milestones, and deliverables; assist in coordinating special initiatives, ensuring tasks are completed on time and to required standards.
Required Skills and Qualifications
  • Experience: Minimum 2.5-5 years of proven experience as an Executive Assistant or in a similar high-level administrative role; industry experience in construction management, engineering, or related fields preferred.
  • Technical Proficiency: Advanced skills in Microsoft Office, specifically Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Organizational Skills: Exceptional ability to manage multiple priorities, maintain detailed records, and uphold deadlines in a fast-paced, project-driven environment.
  • Communication Skills: Strong written and verbal communication abilities, with the tact and professionalism required for client-facing correspondence.
  • Independent Work Ethic: Self-motivated, resourceful, and able to work with minimal supervision while maintaining alignment with executive priorities.
  • Confidentiality & Discretion: Proven track record of handling sensitive information with integrity and adherence to corporate confidentiality standards.
Benefits
  • Competitive salary and career growth opportunities
  • Work closely with a team of industry leaders who have successfully scaled businesses in the past
Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industry: Construction

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