Business Operations Coordinator

22 hours ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeOperationsAssociate Full time ₱3,000,000 - ₱6,000,000
Job Overview

We are seeking a skilled Operations Associate to provide critical financial and operational coordination to our Global Payroll team. This role involves ensuring accurate budget tracking, vendor payment processing, and financial variance resolution, while also supporting teamwide operations such as team meetings and executive presentation preparation.

Success in this position requires the ability to communicate in a mature and professional manner, adapt to different audiences, and collaborate effectively with individuals from diverse countries, cultures, and professional backgrounds.

This is an excellent early-career opportunity for someone eager to gain broad exposure to business operations, finance, and team coordination within a global enterprise.

Key Responsibilities

Budget Monitoring & Analysis

  • Compare monthly budget versus actuals and identify key variances
  • Partner with Finance Business Partners and Accounting to research and explain discrepancies
  • Assist in preparing variance commentary and reporting for leadership review

Vendor Purchase Orders & Invoice Management

  • Create and maintain purchase orders for payroll vendors
  • Code and submit vendor invoices to Source-to-Pay (A/P) for processing
  • Track invoice and purchase order status

Vendor & Stakeholder Support

  • Act as the first point of contact for payroll vendors regarding payment status inquiries
  • Liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues

Financial Research & Problem-Solving

  • Investigate department charges that appear out of scope or misaligned with expectations
  • Analyze data and propose solutions, demonstrating sound judgment and critical thinking
  • Support ad-hoc financial and operational projects as assigned by management

Team & Presentation Support

  • Coordinate logistics for all-hands or team meetings, including agenda preparation, scheduling, and follow-up actions
  • Assist with the creation and formatting of reports and executive-level presentations
Required Skills & Qualifications
  • Degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience)
  • 2+ years of experience in finance, operations, accounts payable/receivable, or business operations
  • Intermediate-level proficiency with Microsoft Excel (e.g. pivot tables, v-lookup, charts)
  • Comfortable working in ambiguous situations and exercising critical thinking to drive clarity
  • Highly organized with attention to detail and a proactive approach
  • Must be fluent in English
Preferred Experience
  • Basic understanding of financial principles and accounting procedures
  • Experience with Oracle EBS
  • Experience with iProcurement or other spend management tools
Equal Opportunity Employer

We are an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit, and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status, or any other group protected by law.

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