Executive Support Specialist
1 day ago
A highly experienced and tech-savvy Senior Executive Assistant is needed to provide strategic support to the executive team. The ideal candidate has extensive experience in executive support, excels in a fast-paced environment, and leverages advanced technical skills to streamline tasks and improve efficiency.
Responsibilities:- Manage complex calendars, scheduling meetings across time zones, prioritizing engagements, and making adjustments as necessary.
- Coordinate travel arrangements, prepare itineraries, and handle logistics to ensure smooth travel experiences.
- Act as a liaison between executives and other departments, clients, and external partners.
- Prepare, review, and format documents, presentations, and reports with a high degree of professionalism and accuracy.
- Assist with email management, ensuring priority messages are flagged and responses are timely.
- Oversee and track project timelines, ensuring milestones are met and deliverables are completed on schedule.
- Manage and prioritize multiple tasks and responsibilities while maintaining attention to detail.
- Utilize advanced software skills (e.g., Microsoft Office Suite, Google Workspace, project management tools) to optimize workflows and assist in automating repetitive tasks.
- Leverage technology to improve efficiency, including using scheduling tools, CRM systems, and data management platforms.
- Handle expense reporting, billing, and reimbursements.
- Conduct research and compile information for decision-making purposes as requested by executives.
- 5+ years of experience as an Executive Assistant, with a track record of supporting C-level executives.
- Demonstrated expertise in managing complex schedules and high-level projects.
- High proficiency with office productivity software, communication tools, and scheduling platforms.
- Exceptional organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills, with an ability to convey information clearly.
- Fully fluent in English.
- Skilled in the use of apps and technology.
- Ability to commit long-term and full-time.
- This position is for serious, career-oriented candidates.
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