Executive Support Specialist

2 days ago

San Fernando, Central Luzon, Philippines beBeeAdministrative Full time $32 - $64

About this role:

Job Description

We are seeking a highly organized and proactive Executive Assistant to support one or more executives at a skilled trades company. The ideal candidate will be responsible for managing calendars, scheduling meetings, organizing emails, assisting with reporting, and handling administrative tasks.

The successful candidate will be a strong communicator, tech-savvy, and comfortable working independently in a fast-paced environment.

This is a remote opportunity that offers the chance to work with well-established, growth-focused companies and provides long-term placement opportunities with potential for advancement.

  • Manage executive calendars, schedule meetings, and send reminders
  • Organize inboxes, respond to emails, and prioritize communications
  • Prepare reports, presentations, or meeting notes as needed
  • Coordinate internal and external meetings, including Zoom/Google Meet or in-person logistics
  • Handle travel arrangements and expense tracking (when applicable)
  • Assist with project coordination, team communications, and deadline tracking

Required Skills and Qualifications

To be successful in this role, you will need:

  • Fluent English skills with excellent verbal and written communication skills
  • 2+ years of experience as an executive assistant, virtual assistant, or similar administrative role
  • Strong organizational and time management skills
  • Tech-savvy: comfortable with tools like Google Workspace, Microsoft Office, Zoom, Slack, and project management tools (e.g., Trello, Asana, ClickUp)
  • Self-motivated, detail-oriented, and able to prioritize tasks with minimal supervision
Benefits

This role offers competitive hourly pay and full-time roles with potential for flexible schedules. Client-specific benefits may apply depending on placement.

What We're Looking For

We are looking for a motivated and experienced professional who is passionate about delivering exceptional support to our clients. If you have a proven track record of success in a similar role and are eager to take on new challenges, we encourage you to apply.

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