Strategic Operations Specialist

2 days ago

Lipa City, Calabarzon, Philippines beBeeExecutive Full time ₱422,400 - ₱601,900

Job Title: Executive Support Specialist

We are seeking a highly organized and proactive professional to support our Founder in managing daily operations, administrative responsibilities, and marketing efforts.

Key Responsibilities:
  • Administrative & Operational Support:
    • Manage and triage the Founder's inbox, categorizing and routing issues as necessary
    • Optimize calendar management, scheduling meetings, resolving conflicts, and sending invitations
    • Maintain and update databases (vendor lists, etc.)
    • Oversee computer and equipment maintenance and procurement
    • Arrange travel, accommodations, and related correspondence
    • Create detailed expense reports for business trips
  • Client & Business Development Support:
    • Triage and respond to inbound inquiries from potential clients
    • Maintain the customer relationship management system and ensure accurate updates
    • Assist in organizing business development activities
    • Send welcome packages to new clients
  • Communications & Marketing Support:
    • Support updating website and social content created by the team
    • Manage online entries for awards
    • Reach out to journalists and send press releases
    • Research contacts for journalists, events, and other outlets
    • Support founders in press or event initiatives as required
  • HR & Finance Support:
    • Maintain payroll systems and manage group insurance plans
    • Draft employee contracts and freelancers agreements
    • Manage sick leave protocols and communications
    • Support recruitment processes, including candidate applications
    • Coordinate employee onboarding and offboarding
    • Process accounts payable and receivable
    Qualifications:
    • 4+ years of experience in executive assistance, communications, or marketing
    • Must be able to work flexible hours
    • Proven ability to communicate effectively and build relationships
    • Strong organizational and time-management skills
    • Highly motivated, resourceful, and results-driven mentality
    • Proficient in Google Workspace, Excel, and Microsoft Word
    • Experience with CRM software is a plus

This role requires a detail-oriented professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply.

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