Strategic Operations Specialist

1 day ago

Cavite City, Calabarzon, Philippines beBeeStrategic Full time $72,000 - $74,000
Strategic Operations Specialist

We're looking for a highly skilled Strategic Operations Specialist to join our team. As an Executive Assistant, you will play a crucial role in supporting the Vice Presidents of Sales and Business Development.

  • About the Role:
  • You will be responsible for managing calendars, inboxes, travel logistics, and communications for the Vice Presidents.
  • Schedule internal and external meetings across multiple time zones, ensuring all parties are aligned and prepared.
  • Prepare materials for meetings, workshops, and conferences – including agendas, presentations, and travel arrangements.
  • Own administrative tasks that keep both VPs focused on strategic work and high-value relationships.
  • Review CRM (HubSpot) regularly to identify follow-ups, schedule stakeholder meetings, and support deal progression.
  • Conduct outreach (email and phone) to connect with decision-makers and schedule discovery or follow-up meetings.
  • Research schools and districts to find missing contacts or key stakeholders and update CRM records accordingly.
  • Track touchpoints, update notes, assign tasks, and ensure CRM records are accurate, current, and visible across teams.
  • Requirements:
  • Proven experience as an Executive Assistant, Sales Coordinator, or similar support role in a fast-paced, collaborative environment.
  • Excellent organizational skills, attention to detail, and ability to juggle multiple priorities without missing a beat.
  • Strong communication skills – clear, professional, and confident when reaching out to stakeholders or navigating competing demands.
  • Experience using CRM tools (HubSpot preferred), Google Workspace, and other digital productivity platforms.
  • A proactive, self-starting mindset – you're someone who sees what needs to be done and makes it happen.
  • Ability to shift between internal team coordination and client-facing communication with ease and professionalism.
  • Comfort with research, outreach, and appointment setting – you're not afraid to dig in, follow up, and close the loop.
  • Fully aligned with our core values: Be the Change. You Belong Here. Listen. Care. Follow Through.
  • This is a 100% Remote Work opportunity, offering flexibility and autonomy to work from anywhere.
  • Full-time position available immediately.
  • Night shift accommodations can be made.
  • Competitive compensation package offered.

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