Procurement Coordinator

1 day ago


Cebu City, Central Visayas, Philippines Noon Dalton Philippines Inc Full time

**About Noon Dalton Philippines Inc.**

Noon Dalton Philippines Inc. is a leading company that values innovation, professionalism, and customer satisfaction.

We are currently seeking a highly skilled Purchasing Administrative Assistant to join our team.

As a Purchasing Administrative Assistant, you will play a critical role in ensuring the smooth execution of procurement processes, managing vendor relationships, and maintaining accurate documentation.

Key Responsibilities:

  • Assist in gathering, organizing, and processing documentation necessary for vendor onboarding, ensuring compliance with company policies and industry regulations.
  • Aid in coordinating the vendor bidding process by preparing and distributing bid documents, tracking responses, and assisting in evaluating vendor proposals to ensure alignment with project requirements.
  • Assist in managing and maintaining vendor contracts, ensuring accurate contract documentation, timely renewals, amendments, and compliance with terms and conditions.
  • Prepare, assemble, and track Purchase Orders (POs) to support vendor payment applications, ensuring all documentation is accurate and aligns with contract terms and project budgets.
  • Monitor and track lien waivers for all vendors, ensuring timely submission and follow-up to prevent any legal or financial issues related to construction projects.
  • Track and monitor the expiration dates of vendor insurance certificates and follow up as needed to ensure continuous coverage and compliance with company insurance requirements.

Requirements:

  • Understanding of residential or commercial construction processes, including familiarity with common construction terminology, project workflows, and safety regulations.
  • Exceptional organizational abilities with a keen attention to detail, able to manage multiple tasks efficiently, and prioritize assignments to meet deadlines.
  • Demonstrated ability to follow through on tasks, ensuring that all assignments are completed accurately and on time.
  • Excellent interpersonal skills with the ability to interact professionally with vendors, project teams, and management, ensuring effective communication and resolution of issues.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a focus on document creation, spreadsheet analysis, and communication tasks.
  • Familiarity with Asana to track project tasks, collaborate with team members, and ensure deadlines are met in a fast-paced environment.
  • Familiarity with Buildertrend or similar construction management software to track project progress, document management, and vendor communication.

Benefits:

  • HMO month 1
  • Monthly performance bonus after regularization
  • Engagement activities
  • Annual appraisal
  • 12 Days Leaves Annually
  • US or UK Bank Holidays (depending on account)
  • Birthday incentives

Review Process:

  • Regular 1o1 with reporting line manager
  • Monthly appraisal review
  • Quarterly appraisal review
  • Annual appraisal review


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