Senior Documentation Manager

2 hours ago

Pasay, National Capital Region, Philippines beBeeDocumentController Full time ₱4,000,000 - ₱8,000,000
Job Title: Document Controller

The Document Control Specialist plays a vital role in ensuring a smooth documentation process across all interior design projects.

This role is responsible for maintaining the accuracy, consistency, and timely distribution of documents to both internal teams and external stakeholders.

Duties and Responsibilities:

  • Organize, scan, copy, and archive project documents in both digital and physical formats.
  • Review documents for accuracy and completeness, including contracts and project-related materials.
  • Update and maintain technical documents such as manuals, workflows, and specifications.
  • Ensure Timely Distribution: Projects are completed on time by providing accurate and complete information to team members and clients.
  • Maintain and regularly update document control registers, including post-contract records.
  • Create and manage document templates to standardize internal processes.
  • Support team members and clients in retrieving documentation when required.
  • Oversee documentation flow across departments to ensure consistency and accuracy.
  • Confidentiality: Handle sensitive information with a high degree of confidentiality.
  • Prepare project reports and summaries as needed.
  • Documentation Management: Manage client procurement portals and ensure compliance with submission requirements.
    • Requires 2–4 years of experience in a document control or project coordination role, preferably within the design, architecture, or construction industry.
    • Project Management Knowledge: Strong understanding of project management processes and document lifecycle.
    • Excellent written and verbal communication skills in English.
    • Highly organized with a keen eye for detail.
    • Confident user of MS Office, especially Word and Excel; familiarity with document management systems is a plus.
    • Problem-Solving Skills: Proactive problem-solver with the ability to work independently.
    • Time Management: Strong multitasking skills and ability to prioritize workload in a dynamic environment.
    • Professional, personable, and team-oriented.

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