Senior Operations Coordinator

1 day ago

Mandaluyong City, National Capital Region, Philippines beBeeProjectManagement Full time ₱7,200 - ₱7,800
Project Oversight Specialist

We are seeking an organized and detail-oriented professional to lead key operational tasks, ensuring seamless project execution, maintaining compliance with procurement standards, and supporting document accuracy and quality.

The ideal candidate will oversee tendering and procurement processes, prepare bid documents, review proposals, source and finalize supplier contracts, manage billing and invoicing, draft and edit reports and proposals, and maintain project documentation.

The Project Oversight Specialist will be responsible for monitoring payments, reconciling financial records, coordinating with stakeholders, tracking project progress, and ensuring alignment with organizational goals.

To succeed in this role, the ideal candidate should have a Bachelor's degree in Business Administration, Project Management, Finance, or a related field, and at least 3-5 years of experience in project management, procurement, billing/invoicing, or a similar role. Strong writing and editing abilities, analytical skills, time management, and multitasking skills are essential.

  • Tendering & Procurement:
    • Manage end-to-end tendering process, preparing bid documents and reviewing proposals
    • Source, negotiate, and finalize supplier contracts to optimize cost-effectiveness and quality
  • Billing & Invoicing:
    • Oversee preparation and processing of invoices, ensuring accuracy and timely submission
    • Monitor payments, reconcile financial records, and coordinate with stakeholders for billing-related issues
  • Content Writing & Proofreading:
    • Draft and edit reports, proposals, and other key business documents
    • Review and proofread materials to ensure clarity, accuracy, and consistency
  • Administration:
    • Handle day-to-day project management tasks, including scheduling, coordinating meetings, and maintaining documentation
    • Track project progress and ensure alignment with organizational goals

Required Skills & Qualifications:

A Bachelor's degree in Business Administration, Project Management, Finance, or a related field, and at least 3-5 years of experience in project management, procurement, billing/invoicing, or a similar role. Proficiency in SAP Ariba, Excel, or relevant project management software is required.

Benefits:

As a valued member of our team, you will enjoy competitive compensation, opportunities for career growth and development, and a dynamic work environment that fosters innovation and collaboration.

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