Payroll and Benefits Data Specialist

3 days ago

Quezon City, National Capital Region, Philippines beBeeReconciliation Full time ₱900,000 - ₱1,200,000

Job Overview:

Payroll Specialist Opportunity

We are seeking a detail-oriented Payroll Specialist to support our U.S. and Canada payroll operations.

This role involves reconciling complex data, ensuring accuracy across systems, and providing timely support for payroll processing.

  • Key Responsibilities:
    • Reconcile payroll data with timekeeping, compensation, and HRIS systems
    • Validate payroll input files (new hires, rate changes, terminations, bonus payments) for completeness and accuracy
    • Prepare detailed payroll tie-out documentation to support journal entries and approvals
    • Analyze payroll variances across cycles and flag discrepancies to the U.S. manager
    • Assist in preparing payroll reports for finance and support journal entry validation
    • Maintain structured documentation of each payroll cycle for audit readiness
    • Support off-cycle adjustments with proper documentation and approvals
  • Benefits Reconciliation Support
    • Match benefit enrollments against deduction records in payroll for medical, dental, vision, and 401(k) plans
    • Reconcile monthly vendor invoices to internal payroll deduction reports
    • Track and validate benefit lifecycle data (e.g., QLEs, new hire enrollments, terminations)
    • Escalate data inconsistencies or missed enrollments based on set thresholds
    • Assist with upload/download of benefit carrier files and related reporting
  • Data Management and Process Control
    • Follow structured SOPs and reconciliation checklists with precision
    • Identify data mismatches or anomalies using VLOOKUPs, pivot tables, and cross-system comparisons
    • Maintain logs, trackers, and shared documentation with version control and naming standards
    • Collaborate with the U.S. team via weekly syncs, documenting findings and resolutions
    • Participate in quality reviews and continuous process improvement cycles

Requirements:

  • 3–5 years of experience in payroll or GL/accounting reconciliation, ideally for U.S. or North American companies
  • Proven experience with payroll operations and benefits data reconciliation
  • Proficiency with Excel or Google Sheets (e.g., pivot tables, formulas, lookups)
  • Strong analytical skills; able to spot trends, anomalies, or data mismatches quickly
  • High attention to detail and accountability for data accuracy
  • Familiarity with payroll and HR systems (e.g., ADP, Gusto, Workday, BambooHR)
  • Ability to work independently and follow process rigor in a remote environment
  • Strong written and verbal communication in English
  • Comfort with working partial U.S. hours (at least 4–6 hours overlap with CST)

Preferred Qualifications:

  • Degree in Accounting, Finance or a related field
  • Strong professional judgment and pattern recognition skills
  • Humble, curious, and coachable mindset
  • Experience supporting US/Canada payroll or benefits operations within a U.S.-based BPO/shared service model a plus
  • Comfortable flagging when something looks "off" and collaborating to fix it
  • Experience reconciling 401(k), insurance premiums, and other payroll-related benefits invoices

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