Senior Administrative Professional
1 day ago
We are seeking a seasoned professional to join our team as an Executive Support Specialist.
Job OverviewThe ideal candidate will have a proven track record of providing exceptional support and administrative services to senior-level executives.
Responsibilities- Administrative Support
- Calendar Management: Coordinate and prioritize meetings, appointments, and events.
- Expense Management: Prepare and submit expense reports; monitor reimbursements and adherence to company policy.
- Communication Management
- Email & Correspondence: Screen, prioritize, and respond to emails and other communications on behalf of the CEO.
- Meeting Preparation: Prepare agendas, talking points, and briefing documents for internal and external meetings.
- Gatekeeping: Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Strategic Support
- Project Coordination: Track key projects and initiatives, provide updates, and ensure deadlines are met.
- Research & Reporting: Conduct research and compile data to support strategic decisions.
- Confidentiality: Maintain strict confidentiality of all sensitive company information and decisions.
- Relationship Management
- Internal Liaison: Communicate on behalf of the CEO with team members.
- External Liaison: Coordinate with partners, clients, vendors, and other external parties.
- Sales and Business Development
- Lead Generation: Identify, research, and qualify potential leads through online platforms, networking, and referrals.
- Prospecting: Initiate outreach to potential clients via calls, emails, and social channels to create business opportunities.
- Client Engagement: Assist in managing client relationships, scheduling follow-up calls, and maintaining rapport with key contacts.
- Sales Coordination: Prepare proposals, contracts, and sales decks; ensure timely delivery of materials to prospects and clients.
- Pipeline Tracking: Maintain and update the CRM with lead and client information; track progress of deals.
- Meeting Participation: Join client calls or meetings with the CEO, take detailed notes, and follow up on action items.
- Market Research: Monitor industry trends, competitor activities, and potential partnership opportunities to inform sales strategy.
Benefits: This role offers a competitive salary, comprehensive benefits package, and opportunities for career growth and development.
Requirements- A minimum of 3 years of experience in executive support or a related field.
- Excellent communication, organizational, and time management skills.
- Proven ability to maintain confidentiality and handle sensitive information.
- Familiarity with CRM software and Microsoft Office applications.
We offer a dynamic work environment, collaborative team, and the opportunity to make a real impact in the industry.
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