Senior Operations Coordinator

2 weeks ago

Porac, Philippines beBeeAdministrative Full time $60,000 - $80,000
Key Executive Assistant Role

We are seeking a highly organized and proactive individual to provide comprehensive support to our leadership team in the ANZ region.

The ideal candidate has experience supporting senior leaders in Australia, New Zealand, or US-based teams, with strong organizational, communication, and problem-solving skills. You will manage day-to-day operations, coordinate across teams, and support both business and people-related processes.

  • Executive & Administrative Support: Manage calendars, meetings across time zones, calls, and travel arrangements.
  • Prepare and format reports, presentations, and other business documents.
  • Support process improvements, policies, and handbook development.
  • Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
  • Maintain records, databases, and office systems for efficiency.
  • Assist in preparing KPI scorecards, leadership conferences, and other reports.
HR & People Support Responsibilities
  • Support onboarding and offboarding of employees in ANZ.
  • Assist with payroll documentation, reimbursements, and HR reporting.
  • Help coordinate training, performance reviews, and recruitment processes.
  • Support employee engagement activities (recognitions, gifts, events).
Team & Stakeholder Coordination Tasks
  • Act as the key point of contact for the ANZ team with regional/global offices.
  • Coordinate with internal and external stakeholders to ensure smooth workflows.
  • Provide support for regional projects, events, and initiatives.
Requirements and Qualifications
  • 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
  • Strong calendar, travel, and meeting management experience across time zones.
  • Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
  • Excellent written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities.
  • Discreet and professional in handling confidential information.
  • Proactive, resourceful, and solutions-focused.

This is an exciting opportunity to work in a dynamic environment and contribute to the success of our organization.

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