Administrative Assistant Role for Highly Motivated Professionals

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeMarketing Full time ₱3,276,360 - ₱4,095,764

Job Title:

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  • ">
  • Executive Assistant with Marketing Expertise">
">">

Responsibilities:

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The ideal candidate will be responsible for providing administrative support to the founder and managing daily operations, including managing calendars, emails, and databases.

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  • ">
  • Administrative Support:">
    • ">
    • Manage and triage the founder's inbox, categorizing and escalating issues as necessary">
    • Optimize calendar management, including scheduling meetings and sending invitations">
    • Maintain and update databases (press lists, vendor lists)">
    • Oversee computer and equipment maintenance, management, and procurement">
    • Manage office supplies and coordinate maintenance">
    • Arrange travel and accommodations, itineraries, and related correspondence">
    • Create and execute detailed expense reports for business trips">
    ">

Client and Business Development Support:

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  • Triage and respond to inbound inquiries from potential clients">
  • Maintain CRM and ensure accurate daily updates">
  • Assist in organizing business development activities">
  • Send welcome packages to new clients">
">

Communications and Marketing Support:

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  • Support updating website and social content created by the team">
  • Manage online entries for awards">
  • Reach out to journalists and send press releases">
  • Research contacts for journalists, events, and other outlets in the best interests of the organization">
  • Support founders in press or event initiatives as required">
  • Assist in managing the content calendar for social media">
  • Help coordinate and execute in-house projects such as holiday gifts and events">
  • Research speaking engagements for the founders">
  • Research opportunities for new business, including contact information for potential partners">
">

HR and Finance Support:

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  • Maintain payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans">
  • Draft contracts for employees and freelancers">
  • Manage sick leave protocols and communications">
  • Support recruitment processes, including triaging candidate applications">
  • Coordinate employee onboarding and offboarding (account setup, welcome packages)">
  • Process and manage accounts payable and receivable">
  • Perform weekly bookkeeping reconciliations">
">">

Requirements:

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  • ">
  • 4+ years of experience in executive assistance, communications, or marketing">
  • Must be able to work on Eastern Standard Time (EST)">
  • Proven ability to communicate effectively and build relationships">
  • Strong organizational and time-management skills">
  • Highly motivated, resourceful, and a go-getter mentality">
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word">
  • Experience with CRM software and sales tools is a plus">
  • Comfortable working flexible hours when needed">
">">

Benefits:

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  • ">
  • Two weeks of paid time off">
  • Training and development programs">
  • Work from home option">
"],

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