Highly Organized Administrative Professional
7 days ago
We are looking for an experienced Administrative Assistant to join our team. As a highly organized and reliable professional, you will be responsible for providing high-level administrative support to our clients and team members.
Key Responsibilities- Manage calendars, book appointments, and coordinate meetings across multiple time zones.
- Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
- Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records.
- Monitor and respond to emails on behalf of team members, ensuring timely and professional communication.
- Maintain and update internal databases and document registers.
- Prepare, review, and format documents and correspondence with high accuracy.
- Provide admin support to team members across different departments.
- Assist with basic e-marketing and social media scheduling or content coordination.
- Ensure confidentiality, compliance, and accurate record keeping at all times.
This role is ideal for someone who is self-motivated, with excellent attention to detail and the ability to work autonomously. The ideal candidate will have experience supporting professionals in accounting firms and familiarity with handling secretarial tasks, managing client communications, and using relevant tools and platforms.
Requirements- Strong attention to detail and organisational skills.
- A high level of maturity and discretion in handling sensitive information.
- Prior experience or exposure to e-marketing or social media coordination is desirable.
- Excellent verbal and written English communication skills.
- Proven ability to manage calendars and appointments independently.
- Self-motivated with the ability to work remotely and manage time effectively.
- Proficiency in Microsoft Office Suite, Google Workspace etc.
- A flexible remote working environment with Australian-based hours.
- Opportunity to work with a supportive and dynamic team.
- Exposure to Australian corporate, tax, and accounting frameworks.
- Long-term potential for growth and development in a professional services setting.
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