Program Manager

2 days ago

Bacoor, Calabarzon, Philippines beBeeProject Full time $40,000 - $60,000
Job Title: Senior Operations Coordinator

Location: Remote Work Setup

Employment Type: Part-Time (Approx. 20 hours/week)

Reports To: Senior Management

Practice Area: Estate Planning, Probate and Medicaid

Overview

We are seeking a highly organized and proactive Senior Operations Coordinator to support our solo legal practice specializing in estate planning and related services. This role is ideal for someone with strong project coordination skills who thrives in a structured environment and enjoys client-facing communication. No prior law office experience is required—just a passion for operational excellence and a commitment to delivering consistent, high-quality support.

Key Responsibilities
  • Review all existing open files and convert them into structured projects, identifying key milestones, deliverables, timelines, and deadlines.
  • Build and maintain internal status review documentation to track progress and ensure accountability.
  • Build and maintain external status review documentation for client-facing updates.
  • Serve as the primary point of contact for clients, proactively delivering file updates with a consistent communication cadence.
  • Coordinate with legal staff and external stakeholders to ensure timely completion of tasks and adherence to deadlines.
Qualifications

Requirement Description

Project Planning Experience:

Recent hands-on experience with project management tools (e.g., Jira, Trello, Asana, ClickUp).

Administrative Background

Demonstrated experience in project management, office administration, or operations.

Organizational Skills: Exceptional ability to manage multiple projects, prioritize tasks, and meet deadlines.

Communication: Excellent written and verbal communication skills, with a professional and client-friendly tone.

Time Management: Proven ability to manage competing priorities in a fast-paced environment.

Professionalism: Reliable, proactive, and detail-oriented approach to work.

Legal Experience: Not required—training will be provided on legal-specific workflows.

Bonus Attributes
  • Familiarity with legal terminology or document workflows (not required but helpful)
  • Experience working with solo practitioners or small teams
  • Comfort with remote collaboration tools (Zoom, Slack, Google Workspace)
Benefits

This position offers an opportunity to gain valuable experience in project management and estate planning while being part of a dynamic team. Our practice provides ongoing training and support to ensure success in this role. If you're passionate about supporting professionals in their personal and business needs, consider applying for this exciting opportunity.

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