Coordinated Scheduling Specialist

1 day ago

Lipa City, Calabarzon, Philippines beBeeScheduler Full time ₱40,000 - ₱60,000
Job Summary

We are seeking a detail-oriented Coordinator to schedule appointments, manage calendars and maintain a smooth workflow.

This role requires strong organizational skills, proactive communication and a high level of accuracy in managing multiple priorities and deadlines.

The ideal candidate will have experience in administrative roles supporting U.S.-based teams, excellent English communication skills and proficiency in scheduling tools.

Key Responsibilities
  • Coordinate and maintain calendars for multiple team members or departments
  • Schedule client meetings, internal check-ins, consultations and follow-ups
  • Confirm, reschedule or cancel appointments as needed with professionalism and accuracy
  • Manage scheduling software and ensure calendar updates are prompt and error-free
  • Collaborate with operations, HR and leadership teams to accommodate dynamic priorities
  • Communicate with clients and internal staff via phone, email and instant messaging platforms
  • Anticipate scheduling conflicts and offer practical solutions in real time
  • Ensure appointment reminders and confirmations are sent out in a timely manner
Qualifications
  • Proven experience in administrative roles supporting U.S.-based teams
  • Excellent English communication skills both verbal and written
  • Strong organizational skills with an ability to manage multiple calendars and priorities
  • High level of attention to detail and ability to work independently
  • Proficiency in scheduling and communication tools such as Google Calendar, Microsoft Outlook, Zoom and Slack
  • Time zone flexibility and ability to work in U.S. business hours
  • Professionalism discretion and a client-focused mindset
  • Experience in healthcare law or service-based industries
  • Familiarity with CRM or EMR systems
  • Previous remote work experience with international teams
  • Ability to adapt quickly to new systems and workflows

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