Highly Organized Paralegal and Administrative Professional

2 days ago

Davao City, Davao, Philippines beBeeAdministrative Full time ₱25,500 - ₱39,500
Paralegal and Administrative Professional

We are seeking a highly organized Paralegal and Administrative professional to join our team. The successful candidate will be responsible for providing exceptional support to our legal team, ensuring seamless day-to-day operations.

Main Responsibilities:
  1. Document Management:
    • Store, organize, and maintain legal files, contracts, and case-related documents.
    • Draft and format legal documents such as NDAs, client agreements, demand letters, and legal memos under supervision.
    • Assist in preparing discovery documents and managing case deadlines.
  2. Research and Support:
    • Conduct research and summarize findings from public sources, case law, and government websites.
    • Track court dates, hearings, client appointments, and ensure timely calendar updates.
    • Prepare lead lists, transcribe meeting notes or depositions, and summarize research data.
  3. Client Coordination:
    • Coordinate meetings between attorneys and clients, manage calendars, and prevent scheduling conflicts.
    • Respond to client inquiries professionally, make follow-up calls, and schedule appointments.
  4. Billing and Invoicing:
    • Create and send client invoices, track payments, and log billable hours.
    • Maintain accurate records of expenses and case-related costs.
  5. Crm and Case Management:
    • Input and update client and case information into CRMs or case management systems.
    • Organize case notes, track communication logs, and assist in internal project monitoring.
  6. Email and Communication Support:
    • Manage inboxes, draft responses, follow up on client communication, and flag urgent emails.
    • Coordinate internal and external communications on behalf of the legal team.
  7. Travel and General Admin Support:
    • Book travel accommodations for legal professionals when needed.
    • Assist with document preparation for client meetings, hearings, and conferences.
    • Perform ad hoc administrative tasks as assigned.

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