High-Level Administrative Assistant

7 days ago

Biñan, Calabarzon, Philippines beBeeSupport Full time $1,320 - $1,765
Executive Support Professional

The role of an Executive Support Professional is to provide high-level administrative assistance to senior executives. This includes managing their schedules, coordinating travel arrangements, and preparing presentations and reports.

Key Responsibilities:
  • Operational Support: Assist in the preparation of statements, invoices, and reports, ensuring timely payment tracking and accurate company expense recording.
  • Research and Analysis: Gather data on industry trends and best practices, synthesizing findings into actionable insights that inform business decisions.
  • Document Management: Store, organize, and maintain critical documents and files, ensuring seamless access and retrieval.
  • Data Entry and Transcription: Perform data entry tasks, transcribe audio recordings, and prepare payroll information with precision and accuracy.
  • Procurement and Logistics: Research products, procure goods, and secure samples as needed.
  • Campaign Management: Manage marketing and sales campaigns through a CRM system, monitoring progress and optimizing strategies.
  • Project Coordination: Monitor projects, facilitate internal communication, and maintain up-to-date company data.
  • Scheduling and Itineraries: Coordinate team calendars, prevent scheduling conflicts, and ensure client readiness for meetings.
  • Report Development: Synthesize data and content into cohesive reports and presentation slides that drive business outcomes.
Requirements:
  • Experience: A minimum of 3 years of experience as an Executive Assistant to C-level executives.
  • Education: Bachelor's degree or relevant certification.
  • Communication Skills: Excellent phone, email, and instant messaging communication skills.
  • Languages: Proficient English communication skills (B2 level).
  • Organizational Skills: Solid organizational and time management skills.
  • Tech Savviness: Tech-savvy with current technologies, including desktop sharing, cloud services, and VoIP.
  • Software Proficiency: Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Calendar Management: Familiarity with online calendars and scheduling (e.g., Google Calendar).
  • Proactivity: Proactive attitude and willingness to be trained.

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