High-Level Administrative Support Specialist

1 week ago

Biñan, Calabarzon, Philippines beBeeExecutive Full time $14,400 - $21,800
Administrative Support Professional

We are seeking a detail-oriented and proactive Administrative Support Professional to provide high-level administrative and personal concierge support to senior management.

You will manage complex schedules, coordinate travel arrangements, prepare presentations, and handle confidential correspondence.

This role is perfect for a highly organized professional who thrives on precision, takes ownership of outcomes, and delivers exceptional service in fast-paced environments.

Core Responsibilities:
  • Manage multiple calendars, resolve scheduling conflicts, and ensure accuracy.
  • Coordinate personal and business travel, including bookings, itineraries, and contingency plans.
  • Prepare high-quality presentations, ensuring branding, clarity, and accuracy in PowerPoint decks.
  • Draft professional correspondence, maintaining a polished and professional tone.
  • Maintain databases with 100% accuracy, updating key records as needed.
  • Ensure seamless communication between departments, facilitating information flow between executives and team members.
  • Handle phone-based scheduling, acting as liaison when email scheduling is restricted.
  • Protect confidentiality, managing sensitive medical and operational information with discretion.
  • Support special projects, delivering high-quality results under tight deadlines.
Requirements:
  • Minimum 4 years of experience in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in Microsoft Office, particularly PowerPoint, Excel, and email management.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.

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